Traffic Signs and Materials

The City of Pasadena Department of Transportation is soliciting competitive bids for the procurement of traffic signs and materials, with an estimated eight sign order requests anticipated throughout the fiscal year. The solicitation covers 20 different types of traffic signs, including stop signs, speed limit signs, pedestrian symbols, and school warning assemblies, with quantities ranging from 5 to 50 units per sign type. Bidders must provide detailed specifications for each sign type, including size, sheeting type, and California Manual on Uniform Traffic Control Devices (CAMUTCD) code. The bid evaluation will be based on the lowest Grand Total Price submitted, with unit prices subject to a 10.25% sales tax. Electronic bid submissions are required via the City's eProcurement Portal by 2:00 pm on Thursday, August 31, 2023, with the initial contract term set for one year from the date of execution and potential for two optional one-year extensions subject to City Manager approval. Vendors must comply with local requirements, including potential Pasadena Business License obligations, Equal Employment Opportunity provisions, and Living Wage Ordinance requirements for contracts exceeding $25,000.

The procurement opportunity includes several set-aside and compliance requirements that potential bidders must navigate. Vendors must complete multiple mandatory forms, including a Unique Entity Identifier (UEI) form, Disclosure of Lobbying Activities, and Non-Collusion Declaration. The city has incorporated federal labor standards provisions, including HUD Section 3 requirements that prioritize employment and economic opportunities for low- and very low-income persons. Contractors must provide documentation demonstrating efforts to meet Section 3 benchmarks, which include achieving 25% of total labor hours worked by Section 3 workers and 5% of total labor hours worked by Targeted Section 3 workers. While specific budget ranges are not explicitly stated, the city reserves the right to order signs not specifically listed in the proposal and expects similar pricing for comparable signs. The procurement allows for potential price adjustments after the first contract year, limited to the Consumer Price Index rate. Bidders must also be prepared to comply with equal employment opportunity standards, workforce utilization reporting, and potentially provide optional demographic information about their workforce composition.