Traffic Management System Maintenance

Central Florida Tourism Oversight District is soliciting bids under ITB C007167 for traffic management system maintenance, with bids due November 24, 2026. Eligibility is shaped by three preference programs. The Buy Local program favors businesses with headquarters, a manufacturing facility, or a principal office in Orange, Osceola, Lake, Polk, or Seminole County for at least six months before solicitation issuance, or whose owner or principal maintains a primary residence in those counties. The Veteran Small Business program requires veteran ownership and control, Florida domicile, and listing in the federal Database of Veteran-owned Businesses. The Opportunity Zone Program requires a main office within designated Qualified Opportunity Zones in those five counties. Bidders must submit the Buy Local or Veteran affidavit with their bid if they have not already obtained the relevant certification.

The scope covers inspections, planned maintenance, emergency repairs, and modifications at approximately 80 traffic signal locations, 2 emergency/flasher signals, and 24 intelligent transportation systems sites, including dynamic message signs and CCTV cameras. The District authorizes work through as-needed Task Work Orders with no guaranteed minimum or maximum. The term is three years with an optional two-year renewal, contingent on satisfactory performance. Bidders must hold FDOT prequalification in traffic signal, computerized traffic control, intelligent transportation systems, electrical, and roadway signing classes, and must show three consecutive years of traffic signal maintenance experience supported by references from at least two clients within ten years. Lead technicians and alternates require IMSA Traffic Signal Field Tech Level II and Traffic Signal Inspector certifications, and the bidder must have individuals with Temporary Traffic Control Advance and Intermediate certifications. The bidder must also maintain shop facilities with spare components and lab equipment to test TS2-1 and TS2-2 controller assemblies, and maintenance vehicles equipped with cell phone dispatch. Emergency service requires 24/7 availability with acknowledgment within 15 minutes and on-site arrival within one hour, per the Scope of Services and Bidder Requirements Checklist. The Emergency Response Capability Form (Exhibit E) instead references a two-hour response standard. Storm preparation requires dedicated priority response and standby personnel contact lists submitted to the District Project Manager 24 hours before storms.

Award goes to the lowest responsive and responsible bidder under the weighted formula 0.6A + 0.2B + 0.1C + 0.1D across four sample projects, which the District reveals to all bidders by email after bid closing. Pricing uses the Schedule of Unit Prices (Exhibit B), with twelve line items for hourly rates on specialized trucks and daily rates for equipment such as portable changeable message signs, arrow boards, barricades, drums, and generators, plus five blank line items for proposed additions. Quoted rates must include overhead and profit with no additional markups. Repair calls are invoiced in 30-minute increments with specified minimums. The District applies CPI-based escalation to Years 2 and 3 as it determines. Bidders must also submit the Subcontractor List (Exhibit D), the Foreign Countries of Concern and Human Trafficking Affidavit, and the Conflict of Interest and Public Entity Crime Affidavit. Insurance minimums are $1,000,000 per occurrence for general liability, automobile, workers' compensation and employer's liability, and umbrella coverage, with umbrella limits of $4,000,000 for crane operation.