EXHIBIT A - Scope of Services.pdf

EXHIBIT A - Scope of Services

ITB No.: C007167 Project: Traffic Management System Maintenance

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 Contractor shall provide inspections, planned maintenance and emergency repairs for the Central Florida Tourism

Oversight District’s (herein after “District”, “Owner” and “CFTOD”) traffic management system. Contractor will make modifications, improvements and enhancements to the District’s traffic management system as directed by Owner.

SECTION 2. SCOPE OF SERVICES

CONTRACT, GENERAL & STAFF

2.1 CONTRACT TERM AND WORK AUTHORIZATIONS

The specific scope of work shall be set forth in individual work authorizations issued by the Owner. The Contractor shall submit to the Owner’s Representative a proposal in response to any such request using the rates as determined in this Agreement. This Contract shall be a three (3) year continuing service contract with an optional two (2) additional years provided the Contractor performs to the satisfaction of the District.

2.2 GENERAL SERVICE REQUIREMENTS

Contractor shall have on hand, and readily accessible, sufficiently staffed crews, vehicles, equipment, apparatus and materials to perform all work necessary to safely maintain and repair the traffic management system sites within the District, including but not limited to, traffic signals, emergency/flasher signals, intelligent transportation systems (“ITS”), signs and traffic management equipment listed in Section 4. All work, equipment, materials and procedures are to meet or exceed the most recent Federal Highway Administration (“FHWA”), Florida Department of Transportation (“FDOT”), District and applicable standards and requirements. The District may add or delete traffic management system sites respectively to or from this contract over time and may enter into agreements with surrounding agencies. Additional sites would be added with the same coverage, requirements and rates as existing sites.

2.3 STAFFING, EXPERIENCE & CERTIFICATIONS

A. Contractor shall, at all times, maintain a crew of trained, qualified traffic signal maintenance employees sufficient to perform the work required and described herein. The crew of qualified employees shall be capable of responding to emergency calls from the District and to promptly make temporary and/or permanent repairs.

B. Contractor shall have at least three (3) consecutive years of experience in traffic signal maintenance and repairs and own the equipment to make the necessary repairs. Contractor shall provide a traffic signal maintenance technician with a minimum of three (3) years of experience in traffic signal maintenance and repairs and has a minimum of IMSA Level II Field and FDOT Intermediate Temporary Traffic Control certifications during the entire term of the contract.

C. Contractor shall have technicians trained and certified to work with standard District equipment as listed in Section 4. Contractor shall provide a staffing plan for coverage including technicians and key staff that are to work on District equipment and services. Contractor must notify the District of any changes to the staffing plan.

2.4 AWARD

A. This contract consists of a combination of planned inspection and services, unplanned repair and emergency response for the Owner's traffic management system.

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B. All pricing shall include contractors overhead and profit, no additional markup on rates listed shall be permitted.

Contract will be award to the qualified bidder with the lowest bid based on a weighted evaluation of sample projects scenarios using the pricing provided. Four sample projects will be considered, one monthly maintenance (a), one emergency repair (b), one fiber repair (c) and one sign project (d). The weighted evaluation is the low bid of the sum of the following: 0.6A + 0.2B +0.1C + 0.1D

C. Upon bid closing, the District will reveal four pre-determined sample projects which will be used to apply each submitted bidder's line item pricing against to determine the low bid. These sample projects will be emailed after bid closing to all the contractors with a submitted bid. Sample projects will be very similar to what the District will typically assign during the contract term. Contract award will be made to the lowest contractor.

FACILITIES & EQUIPMENT

2.5 FACILITIES, EQUIPMENT AND MATERIALS

Contractor shall provide adequate shop facilities, spare traffic signal components, a lab equipped to operationally test a complete TS2-1 and TS2-2 traffic signal controller assembly for an extended period, maintenance vehicles with cell phone dispatch, tools, inventory and testing equipment to accomplish such work.

2.6 WORK AND EQUIPMENT STANDARDS

All workmanship, equipment, material and articles incorporated in the work covered by this contract shall be the best grade of their respective kind and for their purpose, unless specially directed otherwise by the District. Work may include, but is not limited to the installation, maintenance, repair and inspect of traffic signal controller cabinet, electrical service, advance flashing beacons, dynamic message signs (DMS), signs, pedestrian signals, detection systems, closed circuit television (“CCTV”) camera, fiber optic interconnect cable, preemption system, uninterrupted power supply and equipment required to operate these features.

MAINTENANCE, RECORDS & REPORTS

2.7 MAINTENANCE PRIORITY

While Signal Maintenance is the primary focus of this contract, the District would like to have the option to have this Contractor perform some sign maintenance including replacement of overhead sign panels and ground mount signs throughout the District. All signs are required to follow both FDOT as well as the WDW Style Guide and Sign Manual.

2.8 MAINTENANCE REQUIREMENTS AND RESPONSIBILITIES

Contractor shall provide all labor, vehicles, equipment, apparatus, materials, shop availability and tools necessary to accomplish the following task:

A. Traffic Signal Repair and Maintenance:

1. Contractor shall act in the best interest of the District.

2. Contractor shall protect its work and all adjacent areas from damage caused by its operation.

3. Contractor shall promptly repair and/or replace any damage caused by its operation and dispose of all debris as directed by the District.

4. Contractor to procure and pay for any and all permits required to complete work.

5. Contractor shall field verify all dimensions and conditions prior to working.

6. Contractor shall complete EXHIBIT A, Attachment 1 – Traffic Signal Maintenance Checklist for intersections or EXHIBIT

7. A, Attachment 2 – ITS Site Checklist and provide report for all preventative maintenance inspections.

8. Contractor shall provide repair and response service twenty-four (24) hours a day, seven (7) days a week, including holidays. When contacted by the District, Contractor shall provide acknowledgement within fifteen (15) minutes of the initial call. Contractor shall be expected to have a technician able to arrive on site and ready to work within one (1) hour at all times. The technician shall contact the District upon their arrival and when the diagnosis and repairs are complete.

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B. Sign Maintenance:

1. Contractor shall act in the best interest of the District.

2. Contractor shall protect its work and all adjacent areas from damage caused by its operation.

3. Contractor shall promptly repair and/or replace any damage caused by its operation and dispose of all debris as directed by the District.

4. Contractor to procure and pay for any and all permits required to complete work.

5. Contractor shall provide at the time of specific task work order request a cost to include breakdown of all temporary traffic control, demo, sign materials and labor for replacement and restoration of the site.

Labor breakdowns shall follow the provisions of the Contract.

6. Contractor shall provide all shop drawings and layouts to CFTOD for approval prior to ordering.

7. Contractor shall follow the WDW Style Guide. The District is in the process of updating its sign manual.

As such a previous version is provided for guidance on connections, foundations, etc. However, the WDW Style Guideline controls on the aesthetics and any conflicts between the two documents.

C. Records:

1. Contractor shall maintain legible records of all service calls, repairs, and pertinent data for each individual intersection and site. Records will be kept in the controller cabinet and properly annotated by Contractor at the time of the inspection and/or repair/modification. Electronic records will be kept on file in Contractor's office and shall be provided to the District in a monthly report.

2. Contractor shall keep the District-provided signal timing charts in the controller cabinets. Contractor shall make no signal timing changes without authorization from District staff.

D. Maintenance Reports:

1. Together with Contractor's monthly invoice to the District, Contractor shall submit a maintenance report covering all inspections, maintenance and repairs performed during the billing period. This report shall contain, at a minimum, the following information for each location in the system:

a. Time and date the preventive maintenance work was performed;

b. All pending repair work needed at each location;

c. Time the service calls were received by Contractor, arrival time, response time and hours spent for each repair;

d. A complete record of all work that was performed during the time period covered by the report, including the make, model and serial number of any components that were replaced as directed by the District; and

e. Detailed cost break down for non-routine work including labor hours, equipment and materials used.

E. Consultations:

1. Contractor shall designate a representative, who shall be available to the District for consultation and estimates. This consultation shall consist of cost estimates for repairs and replacements of obsolete or degraded equipment and provide recommendations on anticipated changes or installations.

F. Spare Materials and Equipment Availability:

1. Contractor shall maintain adequate storage and shop repair facilities to perform all work, including a sufficient stock of District-specified equipment, spare parts, standby controllers and signal hardware to effect permanent repairs to the system within a thirty (30) day period. After thirty (30) days, it is expected that any temporary or borrowed equipment will be returned and a permanent solution be in place.

2. Failure to effect permanent repairs within this time limit shall be sufficient cause for the District to authorize repairs to be completed by others. Repetitive failure as determined by the District, shall be sufficient cause to cancel this contract. If requested by the District, Contractor shall purchase materials, services, components, or articles for the District for use in the traffic management system. Contractor shall be repaid for such purchased items as material purchases. District specified equipment are listed in

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Section 4. The District may modify the acceptable standard District equipment list over time. Any equipment or materials provided to the District from Contractor’s stock shall include all warranties, guarantees and life expectancy passed on to the District as if it were new.

G. Shipping Related Shop Services:

1. The cost of shipping or delivering controllers, controller cabinets, cabinet components, and other signal installation-related articles and components from Contractor's shop or lab to the District is to be included in the monthly preventive maintenance fee.

2. All cost related to signs shall be accounted for within those specific task work orders.

H. Traffic Control:

1. Contractor shall furnish, erect and maintain sufficient warning devices, signs, flagmen, traffic control officers, and barricades to give the public adequate warning of Contractor's preventive maintenance activity, whenever necessary to be in compliance with the most recent version of the Manual on Uniform Traffic Control Devices and FDOT Standard Plans 102-600 series index. In the event the FDOT Standard Plans may not apply to a situation, a signed and sealed temporary traffic control (“TTC”) plan may be required by the District.

2. All TTC plans are to be reviewed and approved by the District prior to any work. Improper or unsafe activities will result in all work being shut down.

SERVICE REQUIREMENTS

2.9 SERVICE CALLS, APPROVALS & RESPONSE

A. Coordination and Scheduling: Contractor shall provide schedules and will require approval from the District representative prior to performing any work. Contractor may be required to perform work overnight to avoid high volumes and traffic impacts. All lane closures, outages and disruptions of service will require prior approval from the District.

B. Scheduled Work:

1. When requested by the District, Contractor shall provide all labor, equipment, apparatus, materials, shop availability and tools necessary to accomplish the hereinafter described work:

a. Installation, repair or modification - This work consists of repairing or modifying any existing device's features or components.

b. Signal power or ITS device turn-on - This work consists of controller cabinet component operation, installation, feature testing, problem diagnosis and other related tasks necessary to accomplish a successful turn-on.

c. Equipment testing and inspection - This work consists of services to inspect and test devices, equipment and components as requested by the District.

d. Repairs and certifications - This work consists of Contractor providing services to repair, replace, order and certify the District’s traffic management system equipment and services.

e. Sign Replacement – This work consists of services and materials to overlay or fully replace overhead sign panels and/or ground mounted signs.

C. Emergency Response Work:

1. When notified by the District to repair a malfunctioning or out-of-order device, Contractor shall respond to correct the malfunction or failure within the response time specified herein:

a. On-call emergency contact - Contractor shall provide the District a twenty-four (24) hour attended telephone number for the District to call to request emergency response service.

b. Emergency response work - This work consists of Contractor dispatching qualified personnel and appropriate equipment, tools and materials to restore signal operation.

c. Emergency response completion period - This work consists of Contractor restoring normal operation of any device covered by this contract within twenty-four (24) hours of being notified to do so.

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d. Temporary controller and/or cabinet - To restore normal operation, Contractor shall furnish and install a substitute controller unit and/or cabinet, if so directed by the District, that is capable of providing the same signal operation until the existing controller unit and/or cabinet can be returned to service or be replaced.

e. Accessibility improvements - All pedestrian pushbuttons, and associated hardware, shall be installed in compliance with the most stringent requirements of the District and of the Americans with Disabilities Act (“ADA”). Contractor may schedule the accessibility modifications for a later date if the original equipment is still operational and reused in the emergency repair.

f. It is not anticipated to have sign emergency work, unless it is to remove in full or part, due to threat of public health or safety.

g. The Bidder shall complete and submit EXHIBIT E – Emergency Response Form with its bid response through PlanetBids.

D. Subcontractor List Form: Contractors are required to disclose a complete list of sub-contractors using the Exhibit D - Subcontractor List form with their bid submittal. The District will reject any bid submittal that does not include a Subcontractor List, or if the list is found incomplete. If the Contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add subcontractors without approval by the District. A. Contractor shall not subcontract any part of Work with any subcontractor not listed on the Subcontractor List without prior written approval of the District.

1. The District may revoke approval of any Subcontractor when such Subcontractor evidences an unwillingness or inability to perform the Work in strict accordance with the Contract provisions.

Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the Work to bind subcontractors to the terms of the Contractor’s Contract, insofar as applicable to the Work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the Contractor under provisions of this solicitation.

2. District’s approval of a Subcontractor shall not relieve the Contractor of any of their responsibilities, duties, and liabilities. The Contractor shall be solely responsible to the District for the acts, defaults, or omissions of their Subcontractor and of such Subcontractor’s Officers, Agents, and Employees each of whom shall for all purposes be deemed to be the agent or employee of the Contractor.

3. It is the responsibility of the Contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the Contractor

E. Storm Preparation and Response:

1. When a named storm has formed and it is likely that there will be impacts to the District and the surrounding area, Contractor shall guarantee a dedicated priority response to the District. Prior to the storm, a list of contacts for standby personnel are to be shared with the District. When safe to travel, Contractor shall respond where directed by the District and make the restoration and repair of District safety and traffic control items a top priority.

F. Specifications:

1. All work shall be in accordance with all applicable federal, state and local codes and regulations, including but not limited to, the latest editions of the following:

• AASHTO, "A Policy on Geometric Design of Highways and Streets"

• FDOT Soils and Foundations Handbook

• FDOT Flexible and Rigid Pavement Design Manuals

• FHWA Manual on Uniform Traffic Control Devices

• FDOT Standard Specifications for Road and Bridge Construction

• FDOT Design Manual

• FDOT Florida Greenbook

• FDOT Basis of Estimates Manual

• FDOT Construction Project Administration Manual

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• Federal Highway Program Manual

• FDOT Drainage Manual

• FDOT Sample, Testing and Reporting Guide

• FDOT Structures Manual

• AASHTO Roadside Design Guide

• FDOT Standard Plans for Road Construction

• FDOT Standard Plans for Bridge Construction

• FDOT CADD Manual

• CFTOD Land Development Regulations

• EPCOT Building Code and Florida Fire Prevention Code

• RCES Electrical Construction Specifications

• RCES Underground Construction Rules In the Vicinity of CFTOD Electric Utilities

• RCES Utility Specifications and Construction Standards (including Electric, Natural Gas & Water, Wastewater & Reclaimed Water)

• CFTOD Traffic Signal Equipment Standards

• CFTOD District IT Fiber Standards

• WDW Roadway Signage Style Guide & Sign Manual

• South Florida Water Management District’s Environmental Resource Permit Applicant’s Handbook

Volume I and II

COMPENSATION

2.10 RATES, MARKUPS & MINIMUMS:

A. Contractor shall keep track of task work order naming and work authorized under each authorization.

Contractor shall make sure to include task work order name and number on each invoice and only charge under the appropriate task work order.

B. All miscellaneous labor, equipment and materials procurement shall be compensated based on the actual cost plus a markup of ten percent (10%).

C. For Year 2 and Year 3, a reasonable price escalation will be approved on the appropriate Consumer Price Index (“CPI”) as determined by the District.

D. Preventative maintenance inspections - All traffic signals and emergency/flasher signals shall receive at least one (1) preventative maintenance inspections within a twelve (12) month period. Other Traffic Management System sites will not receive annual inspections and will only be inspected at the direction of the District.

Preventative maintenance inspections will include labor for minor repairs that occur while technicians are on site. Preventative maintenance inspections shall include overhead and non-engineer structural inspection and all items listed in line items. Preventative maintenance inspection rates shall include all necessary temporary traffic control and may require overnight work.

E. Repair calls – Repair calls shall be invoiced in thirty (30) minute increments with a two (2) hour minimum regular time repair, a three (3) hour minimum overtime on site repair and a (1) one-hour minimum overtime remote support call. Overtime work shall be defined as work that Contractor has been given less than five (5) business days of notice for work that shall be performed outside of the hours of 7:00 A.M. to 5:00 P.M. or on weekends and holidays. For a day to be considered a holiday, Contractor must declare the day a holiday for all of their personnel.

F. Equipment Rates for Emergency Repair : For work performed under the terms of the contract on a time and materials basis, the following Contractor-owned equipment rates shall be utilized for the purpose of calculating the total cost of equipment owned and utilized by the Contractor pursuant thereto. All Contractor-owned equipment rates set forth herein are all-inclusive of the Contractor’s cost to store, maintain, fuel and (with exception of the labor required to operate the equipment) all incidental costs associated with the operation and maintenance thereof. All rates set forth herein are inclusive of markup for Contractor’s profit. In calculating the

ITB # C007167 Page 7 of 14 total cost for Contractor-owned equipment, the applicable rate (Hourly, Daily or Weekly) shall be that which renders the lowest overall cost.

G. Overtime work shall be defined as work that the Contractor has been given less than five business days notice and shall be performed outside of the hours of 7:00 A.M. to 5:00 P.M. or on weekends and holidays. For a day to be considered a holiday, the Contractor must declare the day a holiday for all of their personnel.

H. Services will be requested as needed by District, and will be authorized on a Task Work Order (“TWO”) basis.

I. Task Work Order Review and Approval Process (sample “TWO” form included as an attachment):

1. The District will request written proposal from the contract holder.

2. Task Work Order(s) will be assigned to awardees on an alternating basis while utilizing a fair and balanced approach, but may consider current workload, schedule, availability and expertise at the sole discretion of the District.

J. The District does not guarantee the number of assignments, if any or the dollar value of fees for tasks that may be assigned herein to any successful proposer. Any agreements resulting from this Request for Proposals shall be non-exclusive and without limitation upon the District to obtain services from third parties as the District deems appropriate in its sole discretion.

SECTION 3. SCOPE LOCATIONS

3.1 Traffic Signals (Annual Preventative Maintenance Inspections):

• 009 - Overpass Rd @ Backstage Ln

• 010 - Bonnet Creek Pkwy @ Overpass Rd

• 011 - Bonnet Creek Pkwy @ Vacation Club Way

• 012 - Vista Blvd @ Bonnet Creek Pkwy

• 014 - Buena Vista Dr @ Hotel Plaza Blvd

• 016 - Buena Vista Dr @ Casting

• 019 - Buena Vista Dr @ Speedway

• 022 - Buena Vista Dr @ Team Disney

• 023 - I-4 @ Buena Vista Dr Slip Ramp

• 026 - Buena Vista Dr @ Typhoon Lagoon

• 028 - Buena Vista Dr @ Bonnet Creek Pkwy

• 029 - Buena Vista Dr @ Epcot Center Dr

• 030 - Buena Vista Dr @ Backstage Ln

• 032 - Buena Vista Dr @ Riviera Resort

• 034 - Buena Vista Dr @ Victory Way

• 036 - Buena Vista Dr @ Epcot Resorts Blvd E

• 038 - Buena Vista Dr @ Epcot Resorts Blvd W

• 040 - Buena Vista Dr @ World Dr E

• 042 - Buena Vista Dr @ World Dr W

• 044 - Buena Vista Dr @ Coronado Springs

• 046 - Buena Vista Dr @ Western Way

• 048 - Buena Vista Dr @ Blizzard Beach

• 050 - Buena Vista Dr @ Osceola Pkwy N

• 052 - Buena Vista Dr @ Osceola Pkwy S

• 054 - Epcot Resorts Blvd @ Boardwalk

• 056 - Epcot Resorts Blvd @ Yacht and Beach Club

• 058 - Epcot Resorts Blvd @ Fantasia

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• 060 - Hotel Plaza Blvd @ Drury

• 062 - Hotel Plaza Blvd @ Admin

• 066 - Victory Way @ Caribbean Beach

• 068 - Victory Way @ Pop Century

• 070 - Victory Way @ Art of Animation

• 072 - Osceola Pkwy @ Victory Way

• 074 - Western Way @ Bear Island Rd

• 076 - Western Way @ Hartzog Rd

• 077 - Hartzog Rd @ Sandpiper Landing Way

• 078 - Western Way @ Flagler Ave

• 079 – Western Way @ Rock Pigeon Loop

• 080 - Floridian Way @ Maple Rd – Fire Station #3

3.2 Emergency/Flasher Signals (Annual Preventative Maintenance Inspections):

• 013 - Buena Vista Dr @ Fire Station #4 (Emergency Hybrid Signal)

• 090 - World Dr @ Griffin Rd (Flasher Signal)

3.3 Intelligent Transportation Systems (Inspect as directed by the District):

• ITS-105 – WB Buena Vista Dr @ Fantasia (Ground Mount Dynamic Message Sign)

• ITS-108 – WB Buena Vista Dr @ Riviera (Ground Mount Dynamic Message Sign)

• ITS-110 – NB I-4 Slip ramp (Overhead Dynamic Message Sign)

• ITS-111 – NB Slip ramp to Orange Garage (Two Overhead Dynamic Message Signs)

• ITS-112 – EB Buena Vista Dr @ Typhoon (Three Overhead Dynamic Message Signs)

• ITS-113 – EB Buena Vista Dr @ Slip Ramp (Overhead Dynamic Message Sign)

• ITS-114 – EB Buena Vista Dr @ Team Disney (Ground Mount Dynamic Message Sign)

• ITS-115 – EB Buena Vista Dr @ Speedway (Overhead Dynamic Message Sign)

• ITS-124 – WB Buena Vista Dr @ Slip Ramp (Overhead Dynamic Message Sign)

• ITS-125 – WB Buena Vista Dr @ Team Disney (Two Overhead Dynamic Message Signs)

• ITS-126 – WB Buena Vista Dr @ Speedway (Overhead Dynamic Message Sign)

• ITS-127 – WB Buena Vista Dr @ Casting (Overhead Dynamic Message Sign)

• ITS-139 – NB Buena Vista Dr @ CR 535 (Travel Time Reader)

• ITS-140 – NB Epcot Center Dr @ Buena Vista Dr (Overhead Dynamic Message Sign)

• ITS-141 – SB Epcot Center Dr @ Buena Vista Dr (Solar CCTV Camera)

• ITS-145 – NB Epcot Center Dr @ Vacation Club Way (Ground Mount Dynamic Message Sign)

• ITS-151 – NB World Dr @ Osceola Pkwy Ramp (Overhead Dynamic Message Sign)

• ITS-152 – NB World Dr @ Osceola Pkwy (Overhead Dynamic Message Sign)

• ITS-155 – NB World Dr @ Buena Vista Dr (Ground Mount Dynamic Message Sign)

• ITS-156 – NB World Dr @ Epcot Center Dr (Solar CCTV Camera)

• ITS-159 – SB World Dr @ Epcot Center Dr (Overhead Dynamic Message Sign)

• ITS-178 – WB Osceola Pkwy @ Victory Way (Two Overhead Dynamic Message Signs)

• ITS-189 – EB Western Way @ Buena Vista Dr (Two Overhead Dynamic Message Signs)

INTENTIONALLY LEFT BLANK

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SECTION 4. SCOPE EQUIPMENT SPECIFICATIONS

4.1 The District may modify the acceptable standard District equipment list over time. Any equipment or materials provided to the District from Contractor’s stock shall include all warranties, guarantees and life expectancy passed on to the District as if it were new.

4.2 Traffic Cabinets:

• Temple TS2 type 1, Size 6, 67” Double Door with Generator Compartment, photocell, power management

(District alarm, preemption, District key, Slip resistant Laptop pad and relay configuration) ELS1008FLG2 or approved equivalent o Outside: Midnight Neutral o Inside: White

4.3 Traffic Controllers:

• Q-Free – XN-2 or approved equivalent

4.4 Power Supplies:

• Siemens CPS105 or approved equivalent

• Southern Manufacturing ITS Commander or approved equivalent

4.5 Malfunction Management Units:

• EDI - 16LEIP or approved equivalent

4.6 Loadswitches, Flashers & BIUs:

• EDI or approved equivalent

4.7 Video Detection:

• ITS Plus or approved equivalent o Processor: ITSP-V600-0 o SDLC – LUXCOM ITSP-SDLC-L o BIU – ITSP-SDLC-GF Advanced Vivds Solution o Monitor: Minimum of 10” Color Flat Screen Display o Surge: DTK-WM4NETS o Camera: Thunder Series ITSP-PMPOE or Wide Angle Depending on Location

4.8 Pedestrian Detection:

• Polara Bulldog push button or approved equivalent

4.9 Data Aggregators / Travel Time Readers:

• BlueTOAD AC/Ethernet or approved equivalent

4.10 Closed Circuit Television Cameras:

• Hardened Network HN-AIS-8300 PTZ Network Camera with HN-490BT POE or approved equivalent

4.11 Traffic Signal Indications:

• Vehicular Signals: GE 12” LED Signals

• Transit Signals: GE 12” White LED Signals

• Pedestrian Signals: GE 16” Pedestrian Countdown

4.12 Illuminated Street Name Signs:

• Southern Manufacturing Top Mount, LED Light Engine or approved equivalent o Panel: Width 9’-0”, Height 24”, Legend White, Polycarbonate White, o Film: Color Hunter Green (GMI CV 300-18) o Body: Black o Border: Width 1” with radius, Color white o Text: Font FHWA Series E 8”UC, Word Spacing 8”, Upper and Lowercase letters

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4.13 Traffic Signal Housing:

• Vehicular Signal: McCain 12” Die Cast With Yellow Reflectorized Backplate

4.14 Opticom – Infrared and GPS:

• GTT: 711 Opticom Infrared Detector

• GTT: 760 Power Supply Rack or approved equivalent

• GTT: 764 Multi-Mode Phase Selector or approved equivalent

• GTT: 768 Aux Interface Panel or approved equivalent

• GTT: 3101 Cabinet Mount GPS Radio Unit or approved equivalent

• GTT: 1070-1 Opticom Cable

• GTT: 721 Single or 722 Dual Infrared Detector

4.15 Uninterrupted Power Supplies:

• Temple SE48-2216 Aluminum enclosure with generator compartment, automatic transfer, slide out battery tray and interior light o Outside: Midnight Neutral

• Alpha FXM 1100 UPS w/ SNMP or approved equivalent

• Alpha Remote Battery Management System or approved equivalent

4.16 Dynamic Message Signs:

• Daktronics GT6X Galaxy Display, 8mm pixel pitch with controller in cabinet

• Daktronics Vanguard VFC Controller or approved equivalent

• Southern Manufacturing – 336S ITS Cabinet with sunshields, generator plug and transfer switch o Outside: Midnight Neutral or approved equivalent

4.17 Managed Field Ethernet Switches:

• ITS Express 8042+ V3 or approved equivalent

• ITS Express 8012-24 or approved equivalent

4.18 Fiber Optic Cables:

• Trunk Line: 96F single mode Corning Altos Cable (096EU4-T4701D20) or approved equivalent

• Drop: 12F single mode Corning Altos Cable (012EU4-T4701D20) or approved equivalent

4.19 Splice Enclosure and Terminations:

• Corning Splice Closure (SCF-6C22-01F) or approved equivalent

• Corning Splice Tray (SCF-ST-116) or approved equivalent

• Corning Connector Housing (CCH-CP12-59) or approved equivalent

• Corning Enclosure (CCH-CF) or approved equivalent

4.20 Fiber Drops:

• Custom Cable SC Pigtail or approved equivalent

• Fusion Splice not to exceed 0.10 loss per splice

• Corning Wall Mount Enclosure (SPH-01P) or approved equivalent

4.21 Traffic Signal Pull Boxes:

• Quazite or equivalent o Traffic Signal: “DISTRICT TRAFFIC CONTROL” o Electrical: “DISTRICT TRAFFIC CONTROL” o 13” x 24” x 12” o 24” x 36” x 24” o Pull boxes and vaults shall conform to FDOT Standards Index 635

4.22 Conduit Type, Color and Labeling:

• 2” HDPE

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• Label: Pull Boxes 1-99, Conduits A-Z, Use Stamped Brass Label Tags

• Traffic Signals: Grey Conduit

• Traffic Fiber: Orange Conduit

4.23 Pull Lines, Tracer and Grounding:

• Mule tape and #12 tracer wires will be furnished & installed in each separate pathway with grounding rods installed every 2,000’. Grounding rods are to be installed until a maximum of 25 ohms is achieved at each location.

SECTION 5. PROJECT MILESTONE SCHEDULE

5.1 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed / Contract Execution February 1, 2027

Final Completion January 31, 2030

NOTE: These dates are estimated dates only and are subject to change.

SECTION 6. QUALITY CONTROL AND WARRANTY

6.1 Contractor shall establish a quality control quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

6.2 The Owner will have the right at any stage of the operation to reject any or all work and material that in the Owner's opinion does not meet the requirements of these scope of services.

SECTION 7. DAMAGE

7.1 Any damages caused by Contractor shall be repaired by Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by Contractor shall be the responsibility of Contractor.

7.2 Should the Owner elect to have Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the Work or may direct Contractor to proceed on a time and material basis.

7.3 Contractor shall report all damages to the Owner immediately.

SECTION 8. SAFETY

8.1 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

8.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

8.3 Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, eye, hearing and hand protection.

8.4 Crane Lift: When applicable, Contractor shall submit a crane plan describing the Crane Lift Plan and Crane Daily Safety Review to CFTOD for review and approval prior to crane mobilization and all plans including scale site and evaluation plans showing the crane location, adjacent buildings/structures and other significant obstructions within load swing radius and indicating direction and span of swing.

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SECTION 9. QUALIFICATIONS

9.1 Contractor shall have at least three (3) consecutive years of experience in traffic signal maintenance and repairs and own the equipment to make the necessary repairs.

9.2 Contractor shall provide a lead traffic signal maintenance technician and alternate with a minimum of three (3) years of experience in traffic signal repairs and has a minimum of IMSA Traffic Signal Field Tech Level II, IMSA Traffic Signal Inspector and FDOT Intermediate Temporary Traffic Control certifications.

9.3 Contractor shall provide a reference list of at least clients where it has provided services in traffic signal maintenance and repairs within the last ten (10) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT C – Project - Client Reference Form.

9.4 Contractor shall be FDOT pre-qualified (and shall provide a copy of their pre-qualification letter with their bid) in the following work classes: traffic signal, computerized traffic control, intelligent transportation systems, electrical work and roadway signing.

9.5 Due to the nature of this work, pre-qualifications are critical, to ensure public safety, guarantee uniform traffic operations, to adhere to FDOT standards and cannot be waived.

9.6 Subcontractor List Form: Contractors are required to disclose a complete list of sub-contractors using the Exhibit D - Subcontractor List form with their bid submittal. The District will reject any bid submittal that does not include a Subcontractor List, or if the list is found incomplete. If the Contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add subcontractors without approval by the District.

A. Contractor shall not subcontract any part of Work with any subcontractor not listed on the Subcontractor List without prior written approval of the District. The District may revoke approval of any Subcontractor when such Subcontractor evidences an unwillingness or inability to perform the Work in strict accordance with the Contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the Work to bind subcontractors to the terms of the Contractor’s Contract, insofar as applicable to the Work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the Contractor under provisions of this solicitation.

B. District’s approval of a Subcontractor shall not relieve the Contractor of any of their responsibilities, duties, and liabilities. The Contractor shall be solely responsible to the District for the acts, defaults, or omissions of their Subcontractor and of such Subcontractor’s Officers, Agents, and Employees each of whom shall for all purposes be deemed to be the agent or employee of the Contractor.

C. It is the responsibility of the Contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the Contractor.

SECTION 10. WORKER CONDUCT AND CLOTHING GUIDELINES

10.1 The Contractor is responsible at all times for the proper conduct of its personnel and that of its subcontractors and suppliers. The Contractor shall restrict its personnel to the job site and immediate vicinity thereof and shall endeavor to prevent discordant relationships between its personnel and that of any adjacent property owner or resident.

10.2 The Contractor shall enforce strict discipline and good order among employees and other workers related to the performance of the Work. Under no circumstances will behavior offensive to building occupants or the general public be tolerated, and Contractor shall immediately remove and further ban from the job site any persons failing to comply with this standard.

10.3 The Contractor shall ensure its personnel are properly dressed with O.S.H.A. approved clothing and safety gear, including but not limited to, hard hats, work shoes, safety vest, shirts and long pants, as appropriate for the performance of the Work. Shorts, sleeveless shirts (tank tops) or clothing bearing offensive marks or wording

ITB # C007167 Page 14 of 14 are not permitted to be worn on the job site. The District or the Owner’s Representative shall solely determine whether any such clothing is or is not permissible.

10.4 The Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the Services remove and dispose of all such materials. The District may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the District may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the District incurs the clean-up cost, the District will deduct the expenses incurred from any sums then or thereafter due the Contractor.

10.5 District will designate where Contractor’s crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the District. No smoking of any kind at any time on District property.

10.6 Contractor shall ensure that all vehicles and uniforms used by their staff are identified with company name and logo.

10.7 District reserves the right to refuse any Contractor’s employee who does not meet or conform to the District’s policies. Contractor’s employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes as level of professional hygiene that includes all Contractor-provided uniforms.

10.8 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the Services.

10.9 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the Contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the Contractor.

10.10 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner toward the District, guests, staff, and management. In the event the District believes that any of the Contractor’s employees are acting other than herein required, or the District or its agents determine that any of such employees are not performing their duties in a competent manner, the District shall so advise the Contractor and the Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by the District.

Contractor shall maintain continuous and regular communications with the District concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor’s employees that may result or occur in connection with the services to be provided by the Contractor hereunder.

10.11 All services shall be approved by and scheduled through the District or its authorized representative.

EXHIBIT A, Attachment 1 –

Traffic Signal Maintenance Checklist

Project: Traffic Management System Annual Maintenance

TRAFFIC SIGNAL MAINTENANCE CHECKLIST

Inspector:

Site:

Date:

Time:

☐ Check all vehicular and pedestrian indications for degradation (change as needed).

☐ Check signal head alignment with lane and level.

☐ Record signal head height above roadway for each approach.

☐ Check overhead signal connection hardware and cabling.

☐ Check all traffic signal and detection cable splices and terminations.

☐ Check illuminated street name sign operation and connectors.

☐ Clean and align video detection and CCTV cameras.

☐ Check mast arm connection between vertical and horizontal members.

☐ Check cable strain relief in pole.

☐ Check mast base plate and connections.

☐ Check mast foundation, anchor bolts, nuts, caps and mesh condition.

☐ Check and clear vegetation and debris 3 feet from around structures, service and cabinet.

☐ Note any deficiencies and report any substantial or overhead repairs that are needed.

EXHIBIT A, Attachment 2 –

ITS Site Checklist

Project: Traffic Management System Annual Maintenance

ITS SITE CHECKLIST

Inspector:

Site:

Date:

Time:

☐ Check all dynamic message sign modules for degradation (change as needed).

☐ Check test pattern operation and module alignment.

☐ Check overhead support hardware.

☐ Check all cable splices and terminations.

☐ Clean and align CCTV cameras.

☐ Check connection between vertical and horizontal members.

☐ Check base plate and connections.

☐ Check foundation, anchor bolts, nuts, caps and mesh condition.

☐ Check and clear vegetation and debris 3 feet from around structures, service and cabinet.

☐ Note any deficiencies and report any substantial or overhead repairs that are needed.