Track Resurfacing

Forsyth County School System is soliciting proposals for track resurfacing services through RFP P26-08, with proposals due April 23, 2026 at 10:00 AM via the FCS Euna/Bonfire Purchasing Portal. The procurement encompasses complete running track resurfacing at West Forsyth High School and Lambert High School, each approximately 5,660 square yards, requiring all labor, materials, equipment, permits, and inspections necessary for turnkey completion. The specified product is California Sport Surfaces Plexitrac Surfacer, applied according to manufacturer specifications with eight-ply application requirements, and all painting and re-striping must comply with GHSA standards and American Sports Builders Association guidelines. Contractors must be Authorized Applicators of Plexitrac products, builder members of the American Sports Builders Association, demonstrate at least five similar projects completed within the past three years, and possess experienced personnel capable of meeting project timelines while maintaining existing track configurations. The contractor must submit a detailed work schedule prior to commencement, with the first school completion targeted for July 1, 2026 and the second school scheduled within twelve months of award, with a mandatory five-year warranty covering both product and labor with two-week turnaround on warranty work. Evaluation criteria include contractor qualifications, relevant K-12 experience, proposal responsiveness, and estimated cost using a cost evaluation formula where the lowest bid price divided by each proposal's cost is multiplied by available evaluation points, with cost not being the sole determining factor; pricing must remain firm for twelve months following award with no price increases, surcharges, or additional fees permitted.

Contractors must comply with O.C.G.A. 13-10-91 by registering with E-Verify federal work authorization program and submitting a notarized Contractor Affidavit confirming authorization status, with all subcontractors similarly required to provide compliant affidavits. The RFP contains no specific set-aside designations for disadvantaged enterprises or minority-owned businesses, and no incumbent vendors or current contractors are identified in the solicitation documents. All insurance requirements must be met, including Workers' Compensation, Commercial General Liability of at least $1,000,000, Commercial Automobile Liability of $1,000,000 Combined Single Limit, and Umbrella/Excess Liability of $2,000,000 per occurrence and aggregate, with Forsyth County School District named as additional insured on all policies. Pricing must be submitted on the Contractor Questionnaire form with separate line items for each designated school location and zone; while no specific budget range or award value is disclosed in the RFP documents, payment will be issued within 30 days of invoice receipt and goods acceptance with billing occurring at project completion following inspection and verification by FCS personnel. Proposals may be evaluated and awarded in late May 2026, with contract validity extending through project completion and final sign-off by FCS personnel.