Town of Madison – Town Hall HVAC Conversion

The Town of Madison, Connecticut is conducting a competitive sealed bid procurement for a comprehensive HVAC conversion project at the Town Hall Building located at 8 Campus Drive in Madison. The solicitation (Solicitation Number 16458) seeks bids from general contractors, single-prime contractors, and subcontractor teams to execute a substantial infrastructure upgrade. The project scope includes replacing existing water source heat pumps, installing a new ground source heat pump well field, modifying the condenser water system, installing new ventilation systems, and upgrading building controls to accommodate the new systems. The bid solicitation period is open from June 30, 2023, at 7:00 AM EDT to July 28, 2023, at 12:00 PM EDT, with sealed bids being the required submission method. Interested vendors should direct any questions to Raquel Stubbs at StubbsR@Madisonct.org, though no formal pre-bid conference or vendor Q&A period is defined in the solicitation documents.

The solicitation appears to be open to all vendors without specific set-aside designations or restrictions on organizational types. No incumbent vendor information is provided, and the documents do not specify any preferences for disadvantaged business enterprises. The delivery terms are established as Free On Board Destination, with payment terms to be specified by the vendor. While the solicitation includes multiple attachments (four numbered attachments and an addendum), no estimated total project value or budget range is disclosed in the available documentation. The bid package contains comprehensive project details across multiple document iterations, suggesting a thorough and structured procurement process. Vendors will be evaluated based on their ability to meet the technical specifications and project requirements outlined in the solicitation documents.