Topper Bid

The State of Colorado, Department of Personnel and Administration (DPA), Division of Central Services, Fleet Management program, is soliciting competitive bids for the purchase and installation of eleven truck toppers and one bed slide system for specified state pickup trucks. The procurement requires five Astro CR 1800 toppers (or approved equals such as Ranch-Echo Value Cab-Hi) for various 2015-2016 Chevrolet and Ford pickup trucks in specified colors; one Astro CR 1800 topper with a BEDSLIDE 1000 CL series bed slide for a 2015 Ford F150 regular cab short bed truck; one A.R.E. Deluxe Commercial Unit (DCU) series topper (or approved equal Leer DCC-Deluxe Commercial Cap) for a 2015 Ford F150 crew cab; two A.R.E. V-Series toppers (or approved equal Ranch-Sierra Cab-Hi) for 2015 Chevrolet trucks; and two ATC LED series toppers (or approved equal Ranch-Sierra Cab-Hi) for 2015 Chevrolet extended cab trucks. All toppers must be new with manufacturer warranties including minimum three-year parts and labor coverage for structure, paint, and lock cylinders, minimum five-year warranty for gas props, and lifetime warranties on certain fiberglass and paint components. All installations must be completed by March 31, 2016, with pricing quoted F.O.B. Destination and firm through June 20, 2016. Bids must be submitted by January 14, 2016 at 3:00 p.m. MST to the DPA Contracts and Procurement Office, with contract award estimated for January 15, 2016. Qualifying bidders must provide three business references, demonstrate prior performance experience with truck toppers, submit insurance certificates including Commercial General Liability of at least $1,000,000 per occurrence and Workers' Compensation coverage, comply with Colorado's E-Verify employment verification requirements, and be registered with both Colorado VSS (Vendor Self Service) and the Colorado Secretary of State.

The State offers a 5 percent preference to certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), though no specific set-asides or restrictions limiting competition to particular organization types are identified in the solicitation documents. No incumbent vendor or current contractor information is provided in the procurement materials. Bidders must comply with standard Colorado state procurement requirements including submission of IRS Form W-9 for tax identification purposes, completion of a Vendor Disclosure Statement disclosing any out-of-state or out-of-country service performance, participation in either the federal E-Verify program or Colorado Department of Labor and Employment Program with submission of required Contractor Affirmation forms, and compliance with all applicable federal and state employment laws and regulations. The contract term runs from the purchase order effective date through June 30, 2016, with pricing to include all costs associated with topper and bed slide purchase, installation, weather stripping, vehicle pickup and return from two Denver metro locations, and specified warranties. No specific budget range or award value is disclosed in the solicitation documents, as pricing is to be competitively bid by responding vendors with award to the lowest responsive and responsible bidder meeting all specifications and requirements.