Attachment 6 - Insurance Requirements.doc

DQ1-AADA-2016-735

Attachment 6

DQ1 AADA 2016-735

Attachment 6

Standard Insurance Certificate Requirements for Contractors

Providing Services to the State of Colorado (updated: March 2009 – 8 - 2011)

Instructions: Contractors hired to perform services for the State of Colorado are required to have appropriate insurance coverage in place for the term of the services. Prior to performing the services, the Contractor is required to provide proof of insurance coverage which usually is in the form of insurance liability coverage certificates and may be on an “ACORD” form, an insurance industry standard document. Insurance policies which do not contain restrictions to specific jobs or services may be used as a blanket policy to cover recurring services performed for the State of Colorado. Please note: policies which restrict the requirements below without advance and written State approval may be deemed insufficient and can be cause for cancellation of State issued purchase orders or contracts. Additional coverage, such as professional liability, may be required in specific procurements that have industry licensure or certifications. If you have more than one purchase order (PO) or contract with the Central Services Division of the Colorado Department of Personnel and Administration, only one copy of the certificate is needed to satisfy compliance for all active PO’s or contracts.

Make the Certificate out to and send certificates to the attention of the Purchasing/Contracts Office:

State of Colorado

Department of Personnel and Administration

Attn: Purchasing and Contracts Administration

1525 Sherman Street 5th Floor Denver, Colorado 80203 If you have questions, please contact:

Larry Ryan

Purchasing Agent

303-866-3752 larry.ryan@state.co.us

The Contractor shall submit certificate(s) showing the following minimum insurance coverage:

Standard Insurance Requirements:

A. The Contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by State statute, and Employer’s Liability

Insurance covering all of Contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the Contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

4) Professional liability insurance with minimum limits of liability of not less than

$____N/A___________.

5) In the event the Contractor has State vehicles in its custody, additional insurance coverage is required for “garage keepers”.

Garage Keepers Liability – The Garage Keepers Liability Insurance must have a minimum of

$100,000 per occurrence.

B. The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

C. The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

D. The Contractor will require all insurance policies in any way related to the contract and secured and maintained by the Contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

E. All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

F. The Contractor shall provide certificates showing insurance coverage required by this contract to the State within 7 business days of the effective date of the contract, but before the commencement of the services or delivery of the goods under the contract. No later than 15 days prior to the expiration date of any such coverage, the Contractor shall deliver the State certificates of insurance evidencing renewals thereof. At any time during the term of this contract, the State may request in writing, and the Contractor shall thereupon within 10 days supply to the State, evidence satisfactory to the State of compliance with the provisions of this section.

G. Notwithstanding subsection A of this section, if the Contractor is a “public entity” within the meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the contractor shall at all times during the term of this contract maintain only such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, the Contractor shall show proof of such insurance satisfactory to the State.