Tomoka Farms Road Landfill (TFRL) Leachate Evaporation System Demonstration Project

Volusia County is requesting proposals for furnishing and installing leachate evaporation systems at the Tomoka Farms Road Landfill with proposals due November 12, 2026, with a non-mandatory pre-proposal meeting on October 22, 2026 at 2:00 PM on-site. The systems must achieve an average evaporation rate of 100,000 gallons per day over a six-month performance period in two existing leachate storage ponds.

The scope includes design, installation, mobilization, performance measurement and monitoring, and potential decommissioning. The contractor must develop and submit an approved performance measurement, monitoring, and reporting plan within 30 days of Notice to Proceed and provide means and methods to measure rainfall and natural evaporation to demonstrate net system performance above ambient conditions. The County will provide access to three pond inflow pipes (one leachate, two gas condensate) and existing records; the County implements the monitoring plan under contractor supervision. All condensate must fall within pond boundaries.

The contract structure offers two pathways: a temporary short-term lease with equipment return after the six-month demonstration, or a lease-to-own arrangement if performance meets County requirements. Pricing is submitted as a lump sum covering all equipment, installation, mobilization, measurement and monitoring services, and decommissioning. Mobilization shall not exceed 10 percent of the grand total for the lease-with-return option. Work must be substantially completed within 210 calendar days of Notice to Proceed (including the 180-day performance period) or 240 days if decommissioning and removal are required. Proposals remain valid through May 16, 2027.

A submittal bond equal to the proposed system cost, and performance and payment bonds of 100 percent of the contract price (from sureties rated "A" or better by A.M. Best and listed on U.S. Treasury Circular 570) are required. The contractor must carry workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, commercial auto liability of $1,000,000 combined single limit, excess liability of $1,000,000, and contractors pollution liability of $2,000,000 per incident and aggregate, with the County named as additional insured. Questions are due October 29, 2026 at 11:59 PM. Payment on undisputed invoices is due within 45 business days of receipt, with interest of up to one percent per month on invoices unpaid after 30 days.