To Be Bid: Shredding System - Records Center

The Michigan Department of Technology, Management and Budget – Financial Services is requesting quotes on a MultiShaft, LowSpeed, HighTorque shredding system (40–60 horsepower) for the State's Records Center under RFQ 260000002723, with proposals due November 9, 2026 at 3:00 PM Eastern Time.

The scope is an industrial dual-shaft shredder capable of securely processing a wide range of materials including paper, small plastics, uniforms, Kevlar, and limited metal objects. The system must enable safe feeding without conveyors and be designed for installation within existing facility constraints. Vendors must submit technical specifications, system drawings or brochures, electrical requirements, an installation quote (including delivery, setup, and on-site training), warranty documentation, a recommended maintenance schedule, and applicable tariff costs. Delivery shall be FOB destination, with vendors required to specify delivery time in business days after order receipt.

Service-Disabled Veteran-Owned Business (SDVOB) documentation should be included if applicable. The State accepts overages of up to 5% per line item; overages within threshold may be retained by the State or picked up by the vendor within 10 business days. Shortages of 5% or less may be accepted, though the State reserves the right to cancel and source elsewhere if quoted items are on backorder.

Quote prices must remain valid for 60 calendar days from the due date. Payment terms are Net 45 days after invoice receipt via electronic funds transfer only. A Certificate of Liability insurance is required prior to Purchase Order issuance. The State's standard contract terms apply, including prevailing wage compliance where applicable, nondiscrimination requirements, and assignment of all intellectual property to the State.

Questions are due October 5, 2026, with anticipated answers posted by October 9, 2026. The solicitation manager is Bethany Preston (PrestonB2@michigan.gov). All vendors must register in SIGMA VSS for payment processing.