RFP 260000002723 Proposal Instructions.docx
DOCX document 42 KB Posted
- Attached to
- To Be Bid: Shredding System - Records Center
- Solicitation number
- RFP 171 260000002723 2
- Issued by
- Michigan
About this file
This is a Request for Quote (RFQ) issued by the Michigan Department of Technology, Management, and Budget - Financial Services for the procurement of a MultiShaft, LowSpeed, HighTorque Shredding System with 40-60 horsepower for the State's Records Center. Vendors must submit complete proposals electronically through the SIGMA VSS system by November 9, 2026, at 3:00 PM Eastern Time. The RFQ was issued on September 28, 2026, with a deadline for bidder questions on October 5, 2026, and anticipated answers posted by October 9, 2026. Proposals must include technical specifications, system drawings or brochures, electrical requirements, installation quotes, warranty documentation, recommended maintenance schedules, and applicable tariff costs. Delivery shall be FOB Destination, with vendors required to specify delivery time in business days after order receipt. The Solicitation Manager is Bethany Preston (PrestonB2@michigan.gov), and all communications regarding the RFQ must be directed to this contact.
Vendors must accept the State of Michigan's standard Terms and Conditions and may not deviate from required specifications without explicit notation; lack of response to specifications indicates agreement to supply as written. The vendor's quote must remain valid for 60 calendar days from the due date. Payment terms are Net 45 days after invoice receipt via electronic funds transfer only, with a Certificate of Liability insurance required prior to Purchase Order issuance. The State will not pay for overages exceeding 5% per line item, though overages within this threshold may be retained by the State or picked up by the vendor within 10 business days. Shortages of 5% or less may be accepted, but the State reserves the right to cancel the Purchase Order and source items elsewhere if quoted items are on backorder. Service-Disabled Veteran-Owned Business (SDVOB) documentation should be included if applicable, and all awarded vendors must be registered in SIGMA VSS for payment processing.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 260000002723 Industrial Shredder Specifications and Requirements.docx | DOCX document | |
| RFP 260000002723 Standard Contract Terms.docx | DOCX document |
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Text version
Department of Technology, Management, and Budget – Financial Services This is NOT an order. No phone quotes or verbal orders.
Vendors are not authorized to ship goods or perform services without a formal Purchase Order.
| Quote Due Date & Time: |
| November 9, 2026 3:00 PM ET |
| Date: |
| 9/28/2026 |
| Event |
| Time |
| Date |
| RFP issue date |
| N/A |
| 9/28/2026 |
| Deadline for bidders to submit questions about this RFP |
| 3:00 PM |
| 10/5/2026 |
| Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS |
| 3:00 PM |
| 10/9/2026 |
| Proposal deadline* |
| 3:00 PM |
| 11/9/2026 |
A bidder’s proposal received at Insert time Eastern is late and subject to disqualification.
This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.
Contact Information for the State:
| 1. The designated point of contact for this RFP is the Solicitation Manager. You must direct all questions to | this individual. | |
| 2. Contacting any other State employee, agent, consultant, or representative regarding this RFP may result | in | disqualification. |
Modifications:
1. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.
Questions:
| 1. You must email any questions about this RFP to the Solicitation Manager by the deadline of June 16, 2026. | Only written questions will be accepted. |
| 2. Answers will be posted on www.michigan.gov/SIGMAVSS. | |
| 3. Please submit your questions using the format shown below. The State recommends Microsoft Excel or a | similar format. |
| Q# | |
| Document & Section | |
| Page # | |
| Bidder Question |
Delivery of Proposal:
| 1. You must submit your complete proposal, including all attachments, modifications, or withdrawals, | electronically through www.michigan.gov/SIGMAVSS by the deadline. |
| 2. Your entire proposal must be uploaded and submitted before the deadline. The SIGMA VSS system will not | accept late submissions even if part of your proposal was uploaded on time. |
| 3. Important: Do not wait until the last minute. Submitting a proposal requires creating an account, entering | required information, and uploading all documents, which is time consuming. |
| 4. The Solicitation Manager cannot assist with submission issues. You are responsible for ensuring your | proposal is complete and submitted on time. |
| 5. If you need help using SIGMA VSS, call: (517) 284-0540 or (888) 734-9749 | |
| 6. Please note: All submitted documents become public records upon receipt. After award recommendations | are made, proposals may be posted on the State’s public website. |
Award Recommendation:
1. The State will post the Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS
| Solicitation Manager: |
| Bethany Preston |
| Email: |
| PrestonB2@michigan.gov |
Vendor Please Complete Fields Below
Vendor Name:
Vendor SIGMA ID:
SIGMA VSS registration required
Vendor Address:
Vendor Contact Name:
Email:
Phone:
Vendor is an SDVOB (Type Yes or No):
SDVOB Documentation Attached (Type Yes or No): Documentation required for SDVOB consideration
Description of Service/Commodity
Details: Multi‑Shaft, Low‑Speed, High‑Torque Shredding System (40–60 HP)
See Industrial Shredder Specification and Requirements attachment for RFP requirements required to submit a response to this proposal.
Vendor Must Include the following in their proposal:
| - | Technical specifications for the proposed shredder |
| - | System drawings, diagrams, or brochures (if available) |
| - | Electrical requirements |
| - | Installation quote |
| - | Warranty documentation |
| - | Recommended maintenance schedule |
| - | Costs of any applicable tariffs |
Delivery time in business days after receipt of order:
Delivery shall be FOB Destination.
Total Price:
By submitting a quote, the vendor agrees to the following:
State of Michigan Terms and Conditions Vendor accepts the attached State of Michigan Terms and Conditions and retracts any terms contained in or attached to their quote, subsequent invoices, or other communications.
Specifications Bidders must state any deviations from the required specifications. Lack of response will be interpreted as agreement to supply to specifications as written.
Overages and Shortages Department of Technology, Management, and Budget will not pay for overages in excess of 5% per line item. Overages in excess of 5% will be retained by the State at no cost to the State, or the vendor may pick up the overages within 10 business days.
The bidder expects deliveries to be made complete without shortages or backorders in the timeframe specified. Shortages of 5% or less may be accepted. In the event the quoted items are on backorder, State of Michigan reserves the right to cancel the purchase order and to purchase the items from other sources.
Insurance Certificate of Liability must be provided prior to issuance of Purchase Order.
Quote Time Period The vendor’s quote shall be valid for 60 calendar days from the quote due date and time.
Acceptance Signing for delivery does not constitute acceptance. There is no time limit for State of Michigan to verify the products conform to specifications of the contract or if the received quantities are accurate.
Payment Payment: Net 45 days after receipt of invoice. If awarded, vendor must be registered in SIGMA VSS. Payment will be by electronic funds transfer only (EFT). Vendor must include banking information with SIGMA registration.
State of Michigan Request for Quote Page 1 of 2 Version 2023-2
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