Tires for Fleet Vehicles & Machinery

The City of Lubbock, Texas is seeking competitive, sealed bids for tire acquisition, installation, flat repair, and related services for fleet vehicles and machinery through Invitation to Bid (ITB) 25-19057-AE. The procurement encompasses nine distinct tire groups, including trailer, passenger, light truck, heavy truck, mower turf, farm implement, industrial, and construction tires, along with tire disposal services. Deliverables include new, OEM-specified tires meeting specific warranty and load range requirements, with comprehensive installation services including balancing, valve stems, and wheel weights. Bidders must provide detailed pricing per tire, itemize labor charges, and offer roadside assistance and emergency services. The non-mandatory pre-bid teleconference is scheduled for August 19, 2025, at 10:00 a.m., with sealed bids due on August 28, 2025, prior to 2:00 P.M. via the Bonfire platform. The contract is structured for a one-year term with options for four additional one-year extensions, and the City reserves the right to award multiple contracts based on cost and location.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, but it does include a local preference policy under Texas Local Government Code 271.9051, which allows consideration of bids from local businesses within five percent of the lowest bid price. Contractors must provide comprehensive insurance coverage, including Commercial General Liability ($1M occurrence/$2M aggregate), Automobile Liability ($1M), and Garage Keepers Legal Liability (minimum $2M). The bid includes provisions for interlocal purchasing, potentially allowing other Texas governmental entities like Frenship Independent School District, Lubbock County, and Texas Tech University to participate under the same terms and pricing. Contractors must comply with specific Texas state government code requirements regarding boycotts, firearm entities, and energy companies for contracts valued at $100,000 or more. While no specific budget range is detailed, the City does not guarantee a minimum purchase quantity, indicating flexibility in potential contract value. The proposed date for City Council approval is September 23, 2025, with bids remaining valid for 60 calendar days.