11-ITB 25-19057-AE Presentation.pdf

10:00 AM

August 19, 2025

Alfredo Esparza, Buyer I

1314 Ave. K., Floor 9

Lubbock, TX 79401

Purchasing & Contract Management

Phone: 806-775-2129

Email: AlfredoEsparza@mylubbock.us

Post questions at https://ci-lubbock-tx.bonfirehub.com/portal/ mailto:TKFlores@mylubbock.us https://ci-lubbock-tx.bonfirehub.com/portal/

Department Member Introductions

Participant Introductions

◦ Pre-Bid Meeting Sign-In Sheet:

https://forms.office.com/g/wmK9cuMLjG

◦ To mitigate sound reverb, please keep microphones muted until speaking.

◦ Please silence cell phones.

https://forms.office.com/g/wmK9cuMLjG

Electronic Bids are due: August 28, 2025, at 2:00 p.m. via Bonfire

If you submit a hard copy instead of electronic, please submit per the Notice to Offers, prior to :

August 28, 2025, at 2:00 p.m.

Proposed date for City Council Approval:

September 23, 2025

Sign-In Sheets will be posted on Bonfire.com after meeting.

Buyer will go over the bid packet and requirements and answer questions pertaining to bid process.

Department members will answer questions on project specs and plans.

The type of work covered by the contract shall be as follows:

Category Equipment Details

Tires Vehicle and Equipment Tires

Passenger, Light truck, Heavy truck, Trailer, Mower/Turf, Industrial, Construction/Earth Mover and Farm Implement Tires

Additional Costs Additional Services In shop and Roadside Flat repairs and mounting/installation

Tire Disposal Disposal Services Disposal of Light to Medium duty tires, Heavy duty, Off Road tires, etc.

*For informational purposes only. Please refer to (01) ITB form

Specifications and Bid Table for full extent of services and quantities required.

Please share the insurance requirements with your insurance agent or broker. Insurance information is covered in the General Conditions, Section 28 in the ITB.

The City of Lubbock shall be named as additional insured on Auto/General Liability on a primary and non-contributory basis, to include products of completed operations endorsement, with a Waiver of Subrogation in favor of the City of Lubbock on all coverages.

It shall be the contractor’s responsibility to provide to the owner all proof of coverage insurance documents, including worker’s compensation coverage, for each subcontractor.

Insurance Endorsements will be required.

Commercial General Liability Requirements: $1M occurrence / $2M aggregate (can be combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the most important of all insurance policies in a contractual relationship. It insures the Contractor has broad liability coverage for contractual activities and for completed operations.

Commercial General Liability to include Products – Completion/OP, Personal and Advertising Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses

(any one person).

Automobile Liability Requirements: $1,000,000 combined single limit

Garage Keepers Legal Liability Requirements: No less than $2,000,000 combined single limit

Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is an independent contractor with no employees and are exempt from providing

Workers' Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and include a copy of their driver's license.. Employer Liability ($1M/occurrence) is required with Workers Compensation.

* The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional insured status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp.

* Waivers of Subrogation are required for CGL, AL, and WC.

* To Include Products of Completed Operations endorsement.

* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment.

* Carriers must meet an A.M. Best rating of A- or better.

* Subcontractors must carry same limits as listed above.

PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE FORM OF A CERTIFICATE OF

INSURANCE. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AS ADDITIONAL

INSURED ON AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-CONTRIBUTORY BASIS TO INCLUDE PRODUCTS OF

COMPLETE OPERATIONS. PROVIDE A WAIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE

THE CONTRACTOR’S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PRO OF OF COVERAGE INSURANCE

DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR. COPIES OF THE

ENDORSEMENTS ARE REQUIRED.

The bidder shall submit the bid on forms furnished by the City. Alterations to the Bid Form will not be accepted

All blank spaces in the form shall be correctly filled in and shall be written in ink or typewritten.

Bids shall be good and may not be withdrawn for a period of 60 calendar days.

Please remember to sign the bid forms.

We will try to answer your questions as well as we can at this time.

Any response or question that requires a change from the ITB documents can only be documented by Addendum.

Verbal responses made at this conference have no meaning unless they are documented by the Addendum that can be issued after this meeting.

◦ Questions, inquiries and clarifications must be submitted in writing to the buyer no later than 5:00 PM CST, August 22, 2025.

◦ BIDS ARE DUE: August 28, 2025, at 2:00 p.m. via Bonfire or hard copy to Purchasing Office

Questions?

Reminder: Please re-login if the meeting is cut off prior to completion