Tire Services for Cars and Light Duty Trucks Heavy Duty Trucks and Off-Road Vehicles

The City of Madison Finance Department's Purchasing Services division is seeking a comprehensive tire services contract for its Fleet agency, with a focus on mounting/dismounting, wheel balancing, valve stem replacement, and tire disposal services. The procurement covers services for cars, light duty trucks, heavy duty trucks, and off-road vehicles, with an anticipated monthly service requirement of one to ten vehicles. Vendors must be physically located within a twenty-mile radius of Madison and provide weekly pickup and delivery to three specified City locations. The Request for Quotation (RFQ) was released on November 3, 2025, with quotations due by November 17, 2025, at 2:00 PM CST. Award will be made to the most advantageous bidder, considering factors such as cost, quality, workmanship, warranty, delivery, past performance, and service capability. The contract period will span 2026-2028, with vendors required to submit all-inclusive, fixed fees on the provided Excel Form A that remain valid for the entire contract term and potential renewals.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though it does provide a local preference scoring mechanism for vendors registered with the City of Madison as of the bid due date. Bidders must submit responses via email, including Form B (Bidder Information) and Form A (Price Proposal), and are expected to provide pricing information for various tire sizes and service types. The City will consider vendors' compatibility with existing State of Wisconsin contracted prices and Sourcewell Cooperative Purchase Agreements, with additional requirements for vendors to disclose discount information on tires not part of the State contract. While specific budget ranges are not detailed, the contract allows for pricing across three consecutive years (2026-2028) and includes provisions for both standard service center repairs and on-site emergency repairs for vehicles that cannot be towed. Quotes submitted will remain valid for 90 days following the submission deadline, providing the City flexibility in its vendor selection process.