RFQ 5435 Award Recommendation.docx
DOCX document 95 KB Posted
- Solicitation number
- 5435-0-2025-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Bid Award Recommendation form from the City of Madison Finance Department's Purchasing Services division recommending award of RFQ 5435 for tire services to support the Fleet Service Department. The City of Madison solicited quotes for comprehensive tire services including mounting/dismounting, wheel balancing, valve stem replacement, and tire disposal for cars, light duty trucks, heavy duty trucks, and off-road vehicles. The Request for Quotation was released on November 3, 2025, with quotations due by November 17, 2025, at 2:00 PM CST. Two bids were received in response to the solicitation. The contract award is recommended for Jack's Tire Sales and will span an initial three-year term from 2026 through 2028 with no renewal options. The contract term covers an initial year commitment of $346,000 and a following year commitment of $400,000.
The award recommendation identifies the total potential award amount under the "See Summary for awarded vendor pricing" notation, indicating specific pricing details are documented separately. The City of Madison currently has $40,000 available in the current year budget and $400,000 available for the next fiscal year to support this contract. No local preference policy changes affected the bid outcome, though local vendors were proposed and the solicitation included a local preference scoring mechanism for vendors registered with the City of Madison as of the bid due date. The award includes no price adjustment terms and is contingent upon the Common Council's appropriation of funds for continuation. The City reserves the right to terminate the contract without penalty if funding is not appropriated for any ensuing fiscal year. The purchasing reviewer with initials TJ approved the award recommendation on November 21, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| 5435.pdf | ||
| Excel Cost Proposal Form A2.xlsx | XLSX spreadsheet | |
| 5435 Summary.xlsx | XLSX spreadsheet |
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Text version
Form 6-210-A: Bid Award Recommendation Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote/Bid Award Recommendation
Bid award recommended by:
Department name: Fleet Service Bid number: 5435-0-2025-TJ Bid Description: Tire Services for Cars and Light Duty Trucks Heavy Duty Trucks and Off Road Vehicles Project description:
The City of Madison requested quotes for pricing on tire services for cars and light duty trucks, heavy duty trucks and off road vehicles.
Contract term:
Initial term: 3 years Number of potential renewals: 0 Award amount:
Initial term award amount: See Summary for awarded vendor pricing Total potential award amount, including all future renewals*: See Summary for awarded vendor pricing
| The award amount is: | ☒ Actual contract amount | ☐ Estimated contract amount (if yes, explain below) |
| The Contract Award includes price adjustment terms: ☒ No | ☐ Yes (if yes, explain below) |
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________ Budget Comment: Enter details regarding budget, contingency information, or enter NA.
| Current year commitment |
| 346,000 |
| Next year commitment* |
| 400,000 |
| Current budget available |
| 40,000 |
| Next year budget available* |
| 400,000 |
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 2 Were there local vendors proposed? ☒ Yes ☐ No Did local preference policy change the outcome of the process? ☐ Yes ☒ No Bidder recommended for award: Jack’s Tire Sales
Purchasing reviewer: Reviewer name. Initials: TJ Date: 11/21/2025
Approved
| Enacted 12/06/2019 | Form 6-210-A | |
| Revised mm/dd/2021 | Request for Bid | Page 1 of 1 |
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