5435 Summary.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- 5435-0-2025-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a bid summary document for the City of Madison Finance Department's Purchasing Services division for a tire services contract (RFQ 5435-0-2025-TJ) covering the Fleet agency. The solicitation encompasses tire mounting/dismounting, wheel balancing, valve stem replacement, tire disposal, and emergency repair services for cars, light duty trucks, heavy duty trucks, and off-road vehicles. The Request for Quotation was released on November 3, 2025, with quotations due by November 17, 2025, at 2:00 PM CST. The contract term spans from 2026 through 2028, with potential renewal options. Three bidders submitted proposals: Pomps Tire, Jack's Tire Sales Inc. (identified as the intent to award recipient), and Kayser Ford. The City requires vendors to be physically located within a twenty-mile radius of Madison and provide weekly pickup and delivery to three specified City locations.
The bid summary presents detailed pricing structures for all three bidders across the three-year contract period, with both standard and local vendor pricing tiers applied at 1% discount (Pomps Tire), 1% discount (Jack's Tire Sales Inc.), and 1% discount (Kayser Ford) respectively. Pricing varies by vehicle category and service type, with flat rates for specific tire series (11R22.5, 20.5R25, 31X15.5-15, and 340/85R24). All bidders provided annual price escalations, with Jack's Tire Sales Inc. offering the most competitive rates across most service categories. Jack's Tire Sales Inc., the intended award recipient, quoted discounts of 20% on tires not part of the State of Wisconsin contract. All three bidders are registered as local vendors. Emergency repair on-site services are included in pricing for heavy duty and off-road vehicles, with Kayser Ford submitting no bid for off-road vehicle services.
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Other files
| File | Type | Posted |
|---|---|---|
| 5435.pdf | ||
| Excel Cost Proposal Form A2.xlsx | XLSX spreadsheet | |
| RFQ 5435 Award Recommendation.docx | DOCX document |
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Text version
Sheet1
| City of Madison |
| RFQ - 5435-0-2025-TJ |
| Tire Services for Cars and Light Duty Trucks Heavy Duty Trucks and Off Road Vehicles |
| Intent to Award: Jacks Tire Sale Inc. |
| Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers: |
| Pomps Tire | Jack's Tire Sales Inc. | Kayser Ford | |||||||||
| 1. Cost of services for Cars and Light Duty Trucks | 1. Cost of services for Cars and Light Duty Trucks | 1. Cost of services for Cars and Light Duty Trucks | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $15.00 | $16.00 | $17.00 | Mount/Dismount | $7.00 | $7.00 | $7.00 | Mount/Dismount | $45.00 | $46.35 | $47.74 |
| Wheel Balancing | $8.00 | $8.00 | $8.00 | Wheel Balancing | $8.00 | $8.00 | $8.00 | Wheel Balancing | included w/replacment | included w/replacment | included w/replacment |
| Valve Stem | $4.00 | $4.00 | $4.00 | Valve Stem | $1.50 | $1.50 | $1.50 | Valve Stem | $1.75 | $1.92 | $2.11 |
| Tire Disposal | $2.00 | $2.00 | $2.00 | Tire Disposal | $3.50 | $3.50 | $3.50 | Tire Disposal | $3.00 | $3.30 | $3.63 |
| 2. Cost of services for Heavy Duty Trucks | 2. Cost of services for Heavy Duty Trucks | 2. Cost of services for Heavy Duty Trucks | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $30.00 | $32.00 | $34.00 | Mount/Dismount | $12.00 | $12.00 | $14.00 | Mount/Dismount | $90.00 | $92.70 | $95.48 |
| Wheel Balancing | $25.00 | $27.00 | $29.00 | Wheel Balancing | $12.00 | $12.00 | $14.00 | Wheel Balancing | $25.00 | $25.75 | $26.52 |
| Valve Stem | $5.00 | $5.00 | $5.00 | Valve Stem | $2.50 | $2.50 | $3.50 | Valve Stem | $2.50 | $2.57 | $2.65 |
| Tire Disposal | $8.00 | $8.00 | $8.00 | Tire Disposal | $8.00 | $8.00 | $9.00 | Tire Disposal | $5.00 | $5.15 | $5.30 |
| Emergency Repair on Site | $50.00 | $50.00 | $50.00 | Emergency Repair on Site | $50.00 | $50.00 | $50.00 | Emergency Repair on Site | No Bid | No Bid | No Bid |
| 3. Cost of services for Off Road Vehicles | 3. Cost of services for Off Road Vehicles | 3. Cost of services for Off Road Vehicles | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $100.00 | $105.00 | $110.00 | Mount/Dismount | $50.00 | $50.00 | $55.00 | Mount/Dismount | No Bid | No Bid | No Bid |
| Valve Stem | $15.00 | $15.00 | $15.00 | Valve Stem | $25.00 | $25.00 | $25.00 | Valve Stem | No Bid | No Bid | No Bid |
| Tire Disposal | $30.00 | $30.00 | $30.00 | Tire Disposal | $20.00 | $20.00 | $25.00 | Tire Disposal | No Bid | No Bid | No Bid |
| Emergency Repair on Site | $115.00 | $120.00 | $125.00 | Emergency Repair on Site | $50.00 | $50.00 | $55.00 | Emergency Repair on Site | No Bid | No Bid | No Bid |
| Flat Rate To Mount/Dismount | Flat Rate To Mount/Dismount | Flat Rate To Mount/Dismount | |||||||||
| Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| 11R22.5= 22.5 series tire | $30.00 | $32.00 | $34.00 | 11R22.5= 22.5 series tire | $10.00 | $10.00 | $12.00 | 11R22.5= 22.5 series tire | $90.00 | $92.70 | $95.48 |
| 20.5R25= 25 series tire | $100.00 | $105.00 | $110.00 | 20.5R25= 25 series tire | $60.00 | $60.00 | $60.00 | 20.5R25= 25 series tire | $90.00 | $92.70 | $95.48 |
| 31X15.5-15 = 15 series tire | $40.00 | $42.00 | $44.00 | 31X15.5-15 = 15 series tire | $10.00 | $10.00 | $10.00 | 31X15.5-15 = 15 series tire | $110.00 | $113.30 | $116.70 |
| 340/85R24 = 24 series tire | $100.00 | $105.00 | $110.00 | 340/85R24 = 24 series tire | $15.00 | $15.00 | $15.00 | 340/85R24 = 24 series tire | $98.50 | $101.45 | $104.49 |
| 4. Discount given on tires not on the State of Wisconsin contract: | 15.00% | 4. Discount given on tires not on the State of Wisconsin contract: | 20% | 4. Discount given on tires not on the State of Wisconsin contract: | 10% over cost | |||
| Local Vendor | Yes | Local Vendor | Yes | Local Vendor | Yes |
| Pomps Tire (Local Vendor Pricing) | Jack's Tire Sales Inc. (Local Vendor Pricing) | Kayser Ford (Local Vendor Pricing) | |||||||||
| 1. Cost of services for Cars and Light Duty Trucks | 1. Cost of services for Cars and Light Duty Trucks | 1. Cost of services for Cars and Light Duty Trucks | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $14.85 | $15.84 | $16.83 | Mount/Dismount | $6.93 | $6.93 | $6.93 | Mount/Dismount | $44.55 | $45.89 | $47.26 |
| Wheel Balancing | $7.92 | $7.92 | $7.92 | Wheel Balancing | $7.92 | $7.92 | $7.92 | Wheel Balancing | included w/replacment | included w/replacment | included w/replacment |
| Valve Stem | $3.96 | $3.96 | $3.96 | Valve Stem | $1.49 | $1.49 | $1.49 | Valve Stem | $1.73 | $1.90 | $2.09 |
| Tire Disposal | $1.98 | $1.98 | $1.98 | Tire Disposal | $3.47 | $3.47 | $3.47 | Tire Disposal | $2.97 | $3.27 | $3.59 |
| 2. Cost of services for Heavy Duty Trucks | 2. Cost of services for Heavy Duty Trucks | 2. Cost of services for Heavy Duty Trucks | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $29.70 | $31.68 | $33.66 | Mount/Dismount | $11.88 | $11.88 | $13.86 | Mount/Dismount | $89.10 | $91.77 | $94.53 |
| Wheel Balancing | $24.75 | $26.73 | $28.71 | Wheel Balancing | $11.88 | $11.88 | $13.86 | Wheel Balancing | $24.75 | $25.49 | $26.25 |
| Valve Stem | $4.95 | $4.95 | $4.95 | Valve Stem | $2.48 | $2.48 | $3.47 | Valve Stem | $2.48 | $2.54 | $2.62 |
| Tire Disposal | $7.92 | $7.92 | $7.92 | Tire Disposal | $7.92 | $7.92 | $8.91 | Tire Disposal | $4.95 | $5.10 | $5.25 |
| Emergency Repair on Site | $49.50 | $49.50 | $49.50 | Emergency Repair on Site | $49.50 | $49.50 | $49.50 | Emergency Repair on Site | No Bid | No Bid | No Bid |
| 3. Cost of services for Off Road Vehicles | 3. Cost of services for Off Road Vehicles | 3. Cost of services for Off Road Vehicles | |||||||||
| Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Service | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| Mount/Dismount | $99.00 | $103.95 | $108.90 | Mount/Dismount | $49.50 | $49.50 | $54.45 | Mount/Dismount | No Bid | No Bid | No Bid |
| Valve Stem | $14.85 | $14.85 | $14.85 | Valve Stem | $24.75 | $24.75 | $24.75 | Valve Stem | No Bid | No Bid | No Bid |
| Tire Disposal | $29.70 | $29.70 | $29.70 | Tire Disposal | $19.80 | $19.80 | $24.75 | Tire Disposal | No Bid | No Bid | No Bid |
| Emergency Repair on Site | $113.85 | $118.80 | $123.75 | Emergency Repair on Site | $49.50 | $49.50 | $54.45 | Emergency Repair on Site | No Bid | No Bid | No Bid |
| Flat Rate To Mount/Dismount | Flat Rate To Mount/Dismount | Flat Rate To Mount/Dismount | |||||||||
| Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) | Tire | 2026 (Per Tire Cost) | 2027 (Per Tire Cost) | 2028 (Per Tire Cost) |
| 11R22.5= 22.5 series tire | $29.70 | $31.68 | $33.66 | 11R22.5= 22.5 series tire | $9.90 | $9.90 | $11.88 | 11R22.5= 22.5 series tire | $89.10 | $91.77 | $94.53 |
| 20.5R25= 25 series tire | $99.00 | $103.95 | $108.90 | 20.5R25= 25 series tire | $59.40 | $59.40 | $59.40 | 20.5R25= 25 series tire | $89.10 | $91.77 | $94.53 |
| 31X15.5-15 = 15 series tire | $39.60 | $41.58 | $43.56 | 31X15.5-15 = 15 series tire | $9.90 | $9.90 | $9.90 | 31X15.5-15 = 15 series tire | $108.90 | $112.17 | $115.53 |
| 340/85R24 = 24 series tire | $99.00 | $103.95 | $108.90 | 340/85R24 = 24 series tire | $14.85 | $14.85 | $14.85 | 340/85R24 = 24 series tire | $97.52 | $100.44 | $103.45 |
File details come from the government source that posted it. Updated .