5435.pdf

Rev. 07/28/2016-RFQ 5435 .doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5435-0-2025-TJ

For: Tire Services for Cars and Light Duty Trucks, Heavy Duty Trucks and

Off Road Vehicles

Released Date: Monday, November 03, 2025

Due Date: Monday, November 17, 2025 @ 2:00 PM CST

City Agency: Fleet

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Include 5435-0-2025 in the subject line of all emails.

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5435-0-2025-TJ

RFQ 5435 .doc Page 2

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Randy Koch City of Madison Fleet

(608) 246-4545 rkoch@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration

REQUEST FOR QUOTATION RFQ # 5435-0-2025-TJ

RFQ 5435 .doc Page 3 www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

The City of Madison is interested in obtaining pricing for tire services. There would be approximately 1 to 10 vehicles serviced per month, depending on need. Vendors should be within a twenty mile radius of the City of Madison.

The range of services would be mounting/dismounting, wheel balancing, valve stem and tire disposal.

Some vehicles will not be able to be towed, and will need to be fixed “on site”. There is a place for that pricing in Excel worksheet Form A.

The City of Madison utilizes the State of Wisconsin contracted prices, and Sourcewell Cooperative Purchase Agreements. However, we would like to know the discount on tires purchased not part of the State contract.

All tires must be picked up and delivered on a weekly basis to the following locations.

Location 1 : 4151 Nakoosa Trail Madison WI, 53714 Location 2: 1501 West Badger Rd Madison WI. 53713 Location 3: 4602 Sycamore Ave Madison WI 53704

The City of Madison is hoping to establish pricing that can be used for 2026-2028.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-RFQ 5435-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5435-0-2025-TJ Tire Services for Cars and Light Duty Trucks, Heavy Duty Trucks and Off Road Vehicles

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Please complete the Excel workbook Form A2. Send back as an Excel file, do not convert to pdf.

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ 5435-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5435-0-2025-TJ Tire Services for Cars and Light Duty Trucks, Heavy Duty Trucks and Off Road Vehicles

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing