Theatre Lighting equipment

Snow College initiated a procurement for theatre lighting equipment through the Utah Public Procurement Place (U3P) portal, specifically soliciting bid SNOC1920029 for specialized stage lighting fixtures and accessories. The procurement targeted multiple theatre lighting fixtures, including 3 SolaSpot 1000 and 2 SolaFrame 1000 lighting fixtures from ETC High End System, complemented by various lengths of 5-pin DMX cables and terminators. The bid was released on December 3, 2019, with a closing deadline of December 6, 2019 at 4:59 PM MST, requiring vendors to submit comprehensive proposals through the Sciquest/Jagger/U3P platform. Vendors were mandated to complete prerequisite documentation, including a W9 form and Snow College Vendor Registration Form, and adhere to strict procedural requirements such as submitting all questions exclusively through the U3P portal. The procurement utilized specific commodity codes covering lighting fixtures, audio-visual equipment, and related accessories, demonstrating a targeted approach to acquiring specialized theatre technical equipment for delivery to the college's Ephraim, Utah campus.

The procurement did not explicitly outline specific set-aside designations or restrictions on responding organizations. The contract was ultimately awarded to Barbizon Light of the Rockies Inc. as the lowest bidder, with a total contract value of $34,623.18. All costs were required to be comprehensively included in the item pricing, and vendors were prohibited from submitting additional terms and conditions beyond the specified requirements. The procurement process emphasized transparency and competitive bidding, with all submissions to be uploaded exclusively through the designated electronic procurement platform. While no specific disadvantaged enterprise provisions were detailed, the open bidding process suggested an opportunity for varied vendor participation, contingent upon meeting the technical specifications and procedural requirements outlined in the bid documentation.