Texas Rental Assistance Certification System (TRACS) Processing Services

The Texas Department of Housing and Community Affairs (TDHCA) is requesting proposals for Texas Rental Assistance Certification System (TRACS) Processing Services under RFP 332-RFP26-1006, with proposals due July 17, 2026. The vendor will complete grantee TRACS requirements associated with TDHCA's Section 811 Project Rental Assistance program, including property and unit certifications; the total number of properties and units is unknown at solicitation time and only rough estimates are provided.

The Historically Underutilized Business (HUB) subcontracting requirements apply, and the contractor must demonstrate commitment to including small businesses, minority-owned businesses, women-owned businesses, and other targeted subcontractors under Texas procurement regulations, with regular submission of status reports detailing subcontracting activities, expenditures, and achievement of established goals.

The contract term is approximately twelve months from signature, with an option to renew for three additional twelve-month periods at the consent of both parties. TDHCA reserves the right to terminate for convenience with thirty days' written notice or for cause immediately upon notice of default. The contractor must comply with E-Verify system requirements for all employees, maintain commercial general liability insurance with minimum limits of $500,000 per occurrence and $1,000,000 aggregate, and maintain a fidelity bond at the greater of $50,000 or 10% of contract value. All work product is designated as work-made-for-hire and becomes the exclusive property of TDHCA. The contractor must deliver all completed or partially completed work within one calendar day of contract termination. Contractors must comply with the Clean Air Act for awards exceeding $150,000, maintain records for seven years post-contract, and adhere to TDHCA security and confidentiality policies and accessibility standards for electronic and information resources.