T2605 - Energy Tracking and Bill Management System

The State of New Jersey, through the Department of Treasury's Division of Purchase and Property, is soliciting quotes for a comprehensive Energy Tracking and Bill Management System (T2605) to be implemented as a software-as-a-service solution. The procurement seeks a web-based portal capable of managing approximately 92,000 utility bill payments annually across 8,893 active energy accounts and 9,174 vendor meters. The system must provide advanced capabilities including automated bill auditing, payment processing, energy management, analytics, and comprehensive reporting functionality with integration to ENERGY STAR Portfolio Manager. Required deliverables include detailed energy usage tracking, cost analysis, performance reporting, weather normalization, and greenhouse gas emissions monitoring with the ability to generate 31 specific required reports and export data in multiple formats including PDF, Excel, and CSV. Key evaluation criteria will focus on technical capabilities, security compliance, and pricing structure. Important procurement dates include an optional pre-quote conference on January 17, 2025, electronic questions due by January 27, 2025 at 2:00 PM, and quote submissions due by February 28, 2025 at 2:00 PM, with a 90-day mobilization period following contract award.

The solicitation includes set-aside subcontracting goals for Small Businesses and Disabled Veterans-Owned Businesses, with opportunities for cooperative purchasing that have previously expanded services to over 9,000 additional accounts from entities like NJ Transit and Rutgers University. Vendors must complete a Third-Party Information Security Questionnaire and comply with state cybersecurity standards, including submission of security documentation such as SOC2 Type II audit reports and independent security certifications. The contract term is three years with potential extension options, and vendors must provide firm-fixed pricing with volume discount options based on increases in processed bill quantities. Current facility and operations energy spending is estimated at over $280 million annually, with $176 million for electricity, $52 million for natural gas, $28 million for sewer/water, $16 million for hot/chilled water, and $8 million for fuel oil/diesel. The solicitation does not explicitly name an incumbent vendor but indicates this is a renewal of the existing T2605 contract for Energy Tracking and Bill Management System.