T2555 - Internet-Based Patient Safety Adverse Event Reporting System

The New Jersey Department of Treasury, Division of Purchase and Property, is soliciting proposals for an Internet-Based Patient Safety Adverse Event Reporting System (PSRS) on behalf of the New Jersey Department of Health. The procurement seeks a contractor to maintain and enhance an existing custom .NET application that facilitates mandatory reporting of serious preventable adverse events in healthcare facilities. Key deliverables include system maintenance, help desk support, training services, data interfacing, and ongoing system enhancements to ensure HIPAA compliance and 24/7/365 system availability. The contract will run for five years with potential three one-year extensions, and requires comprehensive services including maintenance and support, data interfacing and storage, training materials and user guides, and help desk support. Important procurement dates include an optional pre-quote conference on January 10, 2025, electronic questions due by January 24, 2025 at 2 PM, and final quote submissions due on March 7, 2025 at 2 PM. Vendors must complete all required price lines on the State-Supplied Price Sheet, with pricing structured as all-inclusive firm-fixed annual costs for years 1-5, plus blended hourly rates for additional system enhancements.

The solicitation includes a Small Business Enterprise (SBE) set-aside for subcontracting requirements, indicating opportunities for smaller businesses to participate. The current system is hosted on New Jersey Office of Information Technology infrastructure using ASP.net framework and MS SQL technologies in an n-tier architecture with virtual machines at the state data center. Vendors must complete an extensive Security Due Diligence Third-Party Information Security Questionnaire covering 30 control areas, including information security management, compliance, personnel security, and privacy controls. The contract includes a 1% supplier convenience fee on all purchases, to be remitted quarterly to Periscope Holdings, Inc. While no specific budget amount is disclosed, the pricing structure allows for core services and additional system enhancement work through a blended hourly labor rate. Prospective bidders must submit comprehensive documentation including ownership disclosures, investment activity certifications, and various state-required procurement forms to demonstrate eligibility and compliance with New Jersey's contracting requirements.