Supply and Deliver Bulk Red Antifreeze/Coolant

The County of Sacramento, in collaboration with the Sacramento County Procurement Alliance (SCOPA), is soliciting bids for the supply and delivery of bulk red antifreeze/coolant on an as-needed basis for the County's fleet vehicles and equipment under Request for Bids 2025-RFB-0026. The procurement seeks ES Compleat Organic Acid Technology (OAT) antifreeze/coolant meeting specific certifications including Cummins CES14603, CES14439, and CES14636 standards. Qualified contractors must respond to service calls within two business days and deliver product to the Fleet Services Division at 4001 Branch Center Road, Sacramento, California, where it will be pumped into the County's 500-gallon tank. All pricing must include delivery, handling, pumping, and related costs with no fuel surcharges or tariff charges permitted, and prices shall remain firm and fixed for the initial one-year term. Contractors must maintain comprehensive insurance coverage including $1,000,000 in pollution liability coverage, hold valid licenses and permits, and comply with California Air Resources Board Advanced Clean Fleets regulations and all applicable federal, state, and local hazardous materials regulations and OSHA standards. The deadline for submitting questions is February 4, 2026, with proposals due by February 18, 2026, at 3:00 p.m. via electronic submission, and award is anticipated on March 11, 2026.

The contract includes local and micro-business preference incentives, offering a 5% price or point preference for local businesses and 2% for state-certified micro-businesses located within the Sacramento Regional Market Area. This opportunity is available not only to Sacramento County but also to other governmental, educational, and non-profit entities participating in the SCOPA cooperative purchasing agreement, expanding potential utilization across multiple jurisdictions. The County estimates annual spending at approximately $30,000, though no minimum purchase volume is guaranteed due to varying service requirements and fleet age. The initial contract term is 12 months, with the County retaining the right to extend the agreement for up to four additional one-year terms upon mutual agreement. No incumbent vendors are identified in the solicitation documents, and the contract excludes collection and recycling of waste coolant. Contractors must warrant that services will be free from defects for 90 days or the manufacturer's warranty, whichever is greater, ensuring product quality and reliability for the County's fleet operations.