Supplemental Educational Services

Clayton County Public Schools is requesting qualifications for supplemental educational services including tutoring, after-school programs, and homework assistance to students in kindergarten through 12th grade identified with deficiencies in reading, writing, English/language arts, mathematics, science, and social studies under RFQu 003-23, with proposals due May 19, 2023 at 3:00 p.m. EST. The District encourages utilization of Minority Business Enterprises, Woman Business Enterprises, and Local and Small Business Enterprises and requires demonstration of good faith efforts to subcontract to certified Small Local Business Enterprises.

Services will be delivered on an as-needed basis beginning Fall 2023, available after school on weekdays from 3:00 p.m. to 9:00 p.m. and weekends from 1:00 p.m. to 5:00 p.m., potentially expanding to all 69 CCPS school sites. Delivery formats include virtual or face-to-face instruction in both small group (4–6 students) and individual formats. Proponents must integrate with Canvas Learning Management System and Chromebooks, demonstrate familiarity with assessment tools including iReady, Achieve 3000, Illuminate, NEWA MAP, and Georgia Milestones Assessment System, and serve students with disabilities and English learners. All tutors and instructors with direct or virtual student contact must complete CCPS-approved background checks at $51.50 per individual.

The District anticipates allocating a maximum of $1,000 per student per academic year. Proponents must submit firm, fixed hourly rates for each service category and delivery method, with all rates covering labor, travel, materials, insurance, administrative costs, overhead, and equipment. Multiple awards are intended; the District reserves the right to make one award or no award.

The initial contract term is one year, automatically renewable for two successive one-year terms. Proponents must have a minimum of five years of experience successfully implementing supplemental educational services, maintain comprehensive general liability insurance of at least $1,000,000 and worker's compensation insurance, and comply with E-Verify and Illegal Immigration Reform and Enforcement Act requirements. Evaluation criteria include executive summary (5%), methodology and approach (20%), experience and qualifications (20%), experience on other projects (15%), organizational and financial capability (20%), cost proposal (15%), and Small Local Business Enterprise participation (5%), with additional points for oral presentations scheduled June 5–9, 2023. Questions were due May 1, 2023. A non-mandatory pre-proposal conference was held April 26, 2023.