Addendum 1

1098 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. ANTHONY W. SMITH RAMONA BIVINS

Interim Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

Pre-Qualification for SUPPLEMENTAL EDUCATIONAL SERVICES

(TUTORING, HOMEWORK ASSISTANCE AND AFTERSCHOOL ENRICHMENT)

Clayton County Public Schools

Solicitation Released:

April 19, 2023

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. The Pre-Qualification Conference Agenda and Sign-in Sheet pertaining to this

RFQu is attached hereto as Exhibit 1.

2. The Clayton County Public Schools (CCPS) 2023-2024 School Calendar is attached hereto as Exhibit 2.

3. Section 9, Response Preparation and Guidelines has been replaced in its entirety. The corrected section is attached hereto as Exhibit 3.

4. CCPS has received questions pertaining to this RFQu. The deadline for posting answers has been extended to Friday, May 12, 2023.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Clayton County Public Schools Division of Business Services

5/5/2023 | 12:31:33 PM EDT

[Type here] [Type here] Exhibit 1

RFQu 003-23

SUPPLEMENTAL EDUCATIONAL SERVICES

(TUTORING, HOMEWORK ASSISTANCE AND AFTERSCHOOL ENRICHMENT)

PRE-QUALIFICATION CONFERENCE MEETING

April 26, 2023 at 11:00 AM

Name Title Company Name Contact Information

Arnita Watson Coordinating Supervisor CCPS – Purchasing arnita.watson@clayton.k12.g.us

Andre’ Turner Buyer Support Specialist CCPS – Purchasing andre.turner@clayton.k12.ga.us

Jenel McMillian Procurement Specialist CCPS - Purchasing jenel.mcmillian@clayton.k12.ga.us

Dr. Delphia Young CCPS – Teaching and Learning & Strategic Improvement delphia.young@clayton.k12.ga.us

Katrina Thompson CCPS – Federal Programs katrina.thompson@clayton.k12.ga.us

Dr. Natasha Jefferson CCPS natasha.jefferson@clayton.k12.ga.us

Dr. Chantal Normil CCPS chantal.normil@clayton.k12.ga.us

Kidada Brown CCPS kidada.brown@clayton.k12.ga.us

Wendy Petty CCPS – Federal Programs wendy.petty@clayton.k12.ga.us

Yoshi Barber CCPS - Finance yoshi.barber@clayton.k12.ga.us

Jamal Burt EBO Educationals Services, LLC j.burt@ebotutoring.com 678-557-6287 (cell) 404-777-3955 (work)

Alyson Cozart Kelly Education Alyson.cozart@kellyservices.com 478-283-4092 mailto:arnita.watson@clayton.k12.g.us mailto:arnita.watson@clayton.k12.g.us mailto:andre.turner@clayton.k12.ga.us mailto:andre.turner@clayton.k12.ga.us mailto:jenel.mcmillian@clayton.k12.ga.us mailto:jenel.mcmillian@clayton.k12.ga.us mailto:delphia.young@clayton.k12.ga.us mailto:delphia.young@clayton.k12.ga.us mailto:katrina.thompson@clayton.k12.ga.us mailto:katrina.thompson@clayton.k12.ga.us mailto:natasha.jefferson@clayton.k12.ga.us mailto:natasha.jefferson@clayton.k12.ga.us mailto:chantal.normil@clayton.k12.ga.us mailto:chantal.normil@clayton.k12.ga.us mailto:kidada.brown@clayton.k12.ga.us mailto:kidada.brown@clayton.k12.ga.us mailto:wendy.petty@clayton.k12.ga.us mailto:wendy.petty@clayton.k12.ga.us mailto:yoshi.barber@clayton.k12.ga.us mailto:yoshi.barber@clayton.k12.ga.us mailto:j.burt@ebotutoring.com mailto:j.burt@ebotutoring.com mailto:Alyson.cozart@kellyservices.com mailto:Alyson.cozart@kellyservices.com

Kathryn Bennett TutorMe kbennett@goguardian.com

Brenda Stacy Blackcreek Management, LLC 63varebel@gmail.com

Caitlin Dwyer Age of Learning Caitlin.dwyer@aofl.com

Melissa Meike HR Manager My Virtual Academy melissam@atsedu.net

Karyn Burrow TutorMe kburrow@goguardian.com

Joseph Oliphant TutorMe joliphant@goguardian.com

Hazel Kenady PAPER hazel@paper.co

Erika Lewis Quality Career Agency Info@qualitycareeragency.com

Julie George Kelly Education Julie.george@kellyservices.com

Antoinette Tuff Founder/CEO Kids on the Move for Success, Inc.

info@kidsonthemoveforsuccess.org 470-222-3410

Alexis Bridges C E Mitchell Tutoring Services cemitchelltutoring@gmail.com

Caroline Crosson HeyTutor, Inc. carolinecrosson@heytutor.com

Megan Hudson Tutored by Teachers meganhudson@tutored.live mailto:kbennett@goguardian.com mailto:kbennett@goguardian.com mailto:63varebel@gmail.com mailto:63varebel@gmail.com mailto:Caitlin.dwyer@aofl.com mailto:Caitlin.dwyer@aofl.com mailto:melissam@atsedu.net mailto:melissam@atsedu.net mailto:kburrow@goguardian.com mailto:kburrow@goguardian.com mailto:joliphant@goguardian.com mailto:joliphant@goguardian.com mailto:hazel@paper.co mailto:hazel@paper.co mailto:Info@qualitycareeragency.com mailto:Info@qualitycareeragency.com mailto:Julie.george@kellyservices.com mailto:Julie.george@kellyservices.com mailto:info@kidsonthemoveforsuccess.org mailto:info@kidsonthemoveforsuccess.org mailto:cemitchelltutoring@gmail.com mailto:cemitchelltutoring@gmail.com mailto:carolinecrosson@heytutor.com mailto:carolinecrosson@heytutor.com mailto:meganhudson@tutored.live mailto:meganhudson@tutored.live

Name Title Company Name Contact Information

Jessica Amos The Math Tutor JessicaTheMathTutor@gmail.com 678-383-0390 mailto:JessicaTheMathTutor@gmail.com mailto:JessicaTheMathTutor@gmail.com

2023 (87) 2024 (93)

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

3 4 5 6 7 1 Staff 2 3 4 5

BREAK Development 1 2 3

10 11 12 13 14 8 9 10 11 12

4 5 6 7 8

17 18 19 20 21 15 16 17 18 19

N-T-O N-T-O N-T-O N-T-O N-T-O MLK's B'day 9 10 11 12

24 25 26 27 28 22 23 24 25 26

Pre-Planning Pre-Planning Pre-Planning Pre-Planning Pre-Planning 13 14 15 16 17

31 29 30 31

Pre-Planning 18 19 20

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

1 First Day 2 3 4 1 2

Pre-Planning 1 2 3 21 22

7 8 9 10 11 5 6 7 8 9

4 5 6 7 8 23 24 25 26 27

14 15 16 17 18 12 13 14 15 16

9 10 11 12 13 28 29 30 31 ELBC Day

21 22 23 24 25 19 20 21 22 23

14 15 16 17 18 Presidents's Day 33 34 35 36

28 29 30 31 26 27 28 29

19 20 21 22 37 38 39 40

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

1 1

ELBC Day 41

4 5 6 7 8 4 5 6 7 8

Labor Day 24 25 26 27 42 43 44 45 46

11 12 13 14 15 11 12 13 14 15

27 29 30 31 32 47 48 49 50 ELBC Day

18 19 20 21 22 18 19 20 21 22

33 34 35 36 37 52 53 54 55 56

25 26 27 28 29 25 26 27 28 29

38 39 40 41 42 57 58 59 60 61

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

2 3 4 5 6 1 2 3 4 5

43 44 45 46 47

9 10 11 12 13 8 9 10 11 12

62 63 64 65 66

16 17 18 19 20 15 16 17 18 19

48 49 50 51 52 67 68 69 70 71

23 24 25 26 27 22 23 24 25 26

53 54 55 56 57 72 73 74 75 76

30 31 29 30

58 59 77 78

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

1 2 3 1 2 3

60 61 ELBC Day 79 80 81

6 7 8 9 10 6 7 8 9 10

63 64 65 66 67 82 83 84 85 86

13 14 15 16 17 13 14 15 16 17

68 69 70 71 72 87 88 89 90 91

20 21 22 23 24 20 Last Day 21 22 23 24

92 93 Post planning Post planning

27 28 29 30 27 28 29 30 31

73 74 75 76 Memorial Day

Monday Tuesday Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday

1 3 4 5 6 7

4 5 6 7 8 10 11 12 13 14

78 79 80 81 82

11 12 13 14 15 17 18 19 20 21

83 84 85 86 87 Juneteenth

18 19 20 21 22 24 25 26 27 28

25 26 27 28 29

J une

F e b rua ry M a rch

D e ce m b e r

SPRING BREAK

SEMESTER BREAK

THANKSGIVING

M a y

N ov e m b e r

A pril

SEMESTER BREAK

A ug us t

S e pt e m b e r

O ct ob e r F A L L B R E A K

Adopted December 5, 2022 ELBC - Extended Learning Beyond The Classroom

Clayton County Public Schools

2023-2024 School Calendar

J ul y

J a nua ry

Exhibit 2

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 13 of 81

9. RESPONSE PREPARATION AND GUIDELINES

9.1 RESPONSE FORMAT

Proponents are required to submit the responses in the following format:

9.1.1 Technical Response. The technical response shall include responses to all of the information requested in the RFQu and shall be tabbed to identify the specific components. The Proponent should include all strategies, solutions and services proposed in response to the requirements of the RFQu. All forms required by CCPS or provided by the Proponent should be included. Any requests for clarification, exceptions or amendments to the RFQu must be clearly identified and labeled and submitted with your technical response. CCPS is under no obligation to accept exceptions and any such exceptions may be a basis for disqualification

Please do not include any cost of any kind in this section. Inclusion of cost in the Technical Proposal may cause a proposal to be excluded for non-compliance.

9.1.2 Cost Proposal. The Cost Proposal Form affixed hereto as Attachment B, must be completed in its entirety, signed and uploaded separately from the Proponent’s Technical proposal. The Cost Proposal Form will become a part of any contract resulting from this RFQu. CCPS may solicit Best and Final Offers, and discussions may be conducted with responsible proponents who submit proposals determined reasonably susceptible to being selected for award.

Please do not include exceptions to the RFQu in the Cost Proposal.

Please do not include any exceptions, assumptions or clarifications to the RFQu in the Cost Proposal. Inclusion of exceptions in the Cost Proposal may cause a proposal to be excluded for non-compliance.

9.2 CONTENTS OF TECHNICAL RESPONSE

The Response shall include a reply to all of the information requested in this RFQu. Brevity and specificity are encouraged. Concise presentation of pertinent information and organization of the submittal will be part of the evaluation. CCPS prefers a well-planned, straightforward business presentation with brief explanations. Responses with verbose or disorganized responses will be judged accordingly. The Response format described herein

Exhibit 3

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 14 of 81 may not fully capture the particulars of all the information requested by the RFQu. Should there be any doubt as to where to place any information, use best judgment.

The following is a more detailed description of the requirements of certain portions of the Technical Response. The Technical Response shall be tabbed and organized as follows, with a suggested total page limit of one-hundred

(100) (excluding the Required Form Submittals).

9.2.1 Letter of Transmittal. Letter transmitting the Response, identifying the team members and providing a designated point of contact, including name, title, address, email address, telephone and fax numbers of one

(1) individual to whom all future correspondence and/or communications should be directed by CCPS concerning this solicitation. The letter should include a narrative statement of the Proponent’s approach to providing the Goods and Services solicited in this RFQu.

9.2.2 Executive Summary. The purpose of the Executive Summary is to provide an overview of the Proponent’s qualifications to accomplish the project and must be no more than three (3) pages stating the agency’s interest and proposed commitment to Tutoring and/or Homework Assistance Service. At a minimum, the Executive Summary must contain the following information:

9.2.2.1 Complete legal name of the Proponent and the name of the legal entities that comprise the Respondent. The Proponent must provide the domicile where each entity comprising it is organized, including entity name, brief history of the entity, contact name, address, phone number, email, and facsimile number, as well as the legal structure of the entity and a listing of major satellite offices;

9.2.2.2 A declarative statement as to whether;

9.2.2.2.1 Proponent or any member of the Proponent’s

team has an open dispute with CCPS or is involved in any litigation associated with work in progress or completed in both the private and public sector during the past five (5) years;

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 15 of 81

9.2.2.2.2 Proponent has within the past ten (10) years

filed (or had filed against it) any bankruptcy or insolvency proceedings, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee or assignee for the benefit of creditors. If so, please provide an explanation;

9.2.2.2.3 Proponent has failed to complete work or a

contract awarded to Proponents. If so, please provide an explanation;

9.2.2.2.4 Proponent or any of the Proponent’s

personnel, agents, independent Proponents or Sub-Proponents have been convicted of, or pled guilty or nolo contender to any felony. If so, please provide an explanation and details.

9.2.2.2.5 Provide a summary of the other sections of the

Response. All sections should fit together into a well-organized highlight of the significant points of the Response.

9.2.3 Methodology and Approach. Describe your overall service delivery approach and methodology to providing the required services and accomplishing the stated objectives.

Describe the Proponent’s management approach including organization, techniques and quality assurance/quality control. Such information should include, but is not limited to:

9.2.3.1 Provide a designated contact, on behalf of the firm, to serve as the single point of contact for the entire procurement/enrollment/deployment process;

9.2.3.2 Provide billing contact information to address bills, invoices and process concerns. Please provide a contact name, email address and phone number;

9.2.3.3 Describe Proponent’s escalation process and include

contacts (name, title, address, phone number, cell phone, email address) for provisioning, implementation, and trouble-shooting issues.

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9.2.3.4 Provide a sample project plan with a timeline from award of contract that will ensure services are in place to be provided beginning with the Fall Semester of the 2023 Academic Year. The timeline must include user training, identified roles and responsibilities for provider and student; planning, implementation, testing, etc.

9.2.3.5 Describe Proponent’s process for hiring, training and retaining staff;

9.2.3.6 Describe the process to complete background checks on Instructors and staff. Include a copy of the policy for background checks.

9.2.3.7 Please provide a description of Proponent’s capabilities and capacities to provide the required services that address learning loss, promote students’ confidence and mastery of basic, on-grade, and advanced academic skills. Please describe or address:

9.2.3.7.1 How evidence-based services will be tailored for

students and how progress will be monitored;

9.2.3.7.2 The number of tutors that will be available to

provide services;

9.2.3.7.3 The maximum number of CCPS students that

Proponent can serve;

9.2.3.7.4 The grade levels and subject areas offered;

9.2.3.7.5 Describe the type of service proposed including

tutorial, homework assistance, enrichment or a combination.

9.2.3.7.6 The hours, days and time frames during which

Proponent can service CCPS students;

9.2.3.7.7 Whether services are offered in person

face to face, virtually, individually or in small groups (specify small group sizes);

9.2.3.7.8 Describe where in person services will be

provided and the safety protocols including those for potential Covid -19 or other contagions;

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 17 of 81

9.2.3.7.9 Describe how face to face, in-person and

online services are to be initiated by students, and any communication protocol for students, teachers, parents, and CCPS administrators including the provision of technical support;

9.2.3.7.10 Describe Proponent’s abilities to serve students

with disabilities, English learners, homeless students, and students in need of additional interventions. Describe Proponent’s abilities to provide available services in a culturally responsive and supportive manner;

9.2.3.7.11 Describe Proponent’s capabilities to serve

students who speak English as well as Spanish or Vietnamese;

9.2.3.7.12 Describe how Proponent’s instructional content

is aligned to the Georgia Standards of Excellence;

9.2.3.7.13 Describe Proponent’s capabilities as related to

the Georgia Milestones Assessment System (GMAS) and how GMAS and general exam preparation will be provided. For relevant subjects or grades, state whether archived sample GMAS or general exam questions can be retrieved by students;

9.2.3.7.14 Describe Proponent’s ability to integrate with the Canvas Learning Management System and Chromebooks;

9.2.3.7.15 Describe Proponent’s and Proponent’s staff’s

familiarity, access and ability to interpret reports from each of the following:

9.2.3.7.15.1 Curriculum Associates iReady

language arts and math;

9.2.3.7.15.2 Achieve 3000;

9.2.3.7.15.3 lluminate;

9.2.3.7.15.4 NWEA Measure of Academic

Progress (MAP);

9.2.3.7.15.5 Georgia Milestones Assessment

System (GMAS); and

9.2.3.7.15.6 Student work samples;

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 18 of 81

9.2.3.7.16 Describe the security of Proponent’s in person

and online services. For online services include Proponent’s bandwidth for providing services to numerous CCPS students, and provide any service level guarantees, data backup, provisions for downtime, high traffic events, etc.

9.2.4 Experience and Qualifications of Organization and Staff.

Describe the experience and qualifications of Proponent’s staff.

Information must include, but is not limited to, the following:

9.2.4.1 Provide an organizational chart, and a short, narrative overview highlighting the roles of the proposed team, Key Staff, and all proposed Sub-Consultants.

9.2.4.2 Provide the names, education, certifications, licenses and registrations for individuals who will be assigned to the project as Key Staff. Describe each participant’s experience on projects of similar size and scope as required by this RFP. Submission of the names for Key Staff constitutes a commitment to use these individuals if the Proponent is awarded a contract, and changes may be made only with the prior written consent of CCPS.

9.2.5 Experience and Performance on Other Projects.

Describe the Proponent’s experience and qualifications in providing services as described in the Scope of Services. Such Information may include, but not limited to:

9.2.5.1 Provide four (4) references for which Proponent has provided services similar in size and scope. References are to be provided utilizing the References and Release Form provided in Appendix C, Required Forms.

9.2.5.2 Provide examples of at least three (3) projects that

demonstrate the Proponent’s capacity and experience with projects similar in type and scope as those required in this RFQu. Each example should include the following: Name of organization/project owner, location, contact information, project size and scope, and description of the project performed by various team members.

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 19 of 81

9.2.6 Organizational and Financial Capability.

To facilitate the efforts CCPS to evaluate, verify, and understand the Proponent’s financial capacity, capability and stability to undertake and perform the Services contemplated in this RFQu, The Proponent must provide accurate and legible financial disclosures to CCPS as requested below. By definition, a “Proponent” is an individual, entity or partnership submitting a response to this RFQu. The Proponent may present additional evidence of financial ability or financial surety it deems appropriate, but must first comply with the following:

9.2.6.1 Instructions: If the Proponent is an individual, financial disclosures for that individual must be provided. If the Proponent is an entity or partnership, financial disclosures for that entity or partnership must be provided. If the Proponent is a newly formed entity or partnership (formed within the last three years), financial disclosures for that entity or partnership must be provided together with full financial disclosure from the entity’s or partnership’s owners. Financial Disclosure includes a full response to all questions and requests for documentation listed below. The Proponent (and its owners, if applicable) must submit copies of all financial disclosures with its response.

9.2.6.2 Financial Information: The Proponent and its owners, if applicable, should demonstrate its financial capability and stability by selecting and providing documentation from one of the following three groups of requests below with the Response.

9.2.6.2.1 Financial statements for the three (3) most recent

consecutive fiscal years, audited by a Certified Public Accountant (“CPA”), including: Income Statement; Balance Sheet; and Statement of Cash Flows.

9.2.6.2.2 Financial statements for the three (3) most recent

consecutive fiscal years, either reviewed or compiled by a Certified Public Accountant (“CPA”), including: Income Statement; Balance Sheet; and Satisfactory proof of Proponent ’s ability to obtain a Performance Bond for the

RFQu 003-23 Supplemental Educational Services (Tutoring, Homework Assistance and Afterschool Enrichment) Page 20 of 81 amount described in Appendix B, if applicable.

9.2.6.2.3 Unaudited, self-prepared financial statements for

the three (3) most recent consecutive fiscal years, including: Income Statement; Balance Sheet; Satisfactory proof of Proponent ’s ability to obtain a Performance Bond for the amount described in Appendix B, if applicable; Letters of Reference; and Dunn and Bradstreet reports for the last two (2) years.

10 CCPS STANDARD AGREEMENT

The Draft Agreement included as Attachment C is a standard CCPS document which should be thoroughly reviewed by all Proponents prior to submitting a proposal. Any proposed revisions to the terms or language of this RFQu must be submitted in writing with Proponent’s response. Since proposed revisions may result in a proposal being rejected if the revisions are unacceptable to CCPS, Proponents should review any proposed revisions carefully. Refer to Information and Instructions to Proponents, Award and Execution of Agreement in this RFQu. Modifications or additions to the CCPS Standard Contract will not be entertained after contract award.

11 REQUIRED FORM SUBMITTALS

The forms and documents contained in Appendix C, Required Forms, are mandatory forms required to be submitted with each proposal. Failure to provide the information or documentation required may cause a proposal to be declared non-responsive and rejected. Failure to have an authorized representative sign all documents at the signature line, or failure to have all documents properly notarized as requested, may cause a proposal to be declared no n-responsive and rejected.

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