Summers County Roof Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of District Nine of the Division of Highways, is soliciting competitive quotations for a complete roof replacement project at the Summers County WVDOH headquarters located at 20414 WV Route 12, Hinton, West Virginia. This one-time procurement seeks to replace the existing ballasted roofing system with a fully adhered membrane roofing system, with all materials, labor, equipment, and incidental costs to be included as a single line item under Commodity Code 25174100. Qualified contractors must demonstrate capability to execute a complex commercial roofing replacement project and must submit sealed bids to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305 by March 18, 2025, at 1:30 PM. A mandatory pre-bid meeting was held on February 27, 2025, at 1:00 PM at the Summers County headquarters in Hinton, West Virginia, and technical questions were required to be submitted by 10:00 AM on March 7, 2025. All bidders must acknowledge receipt of two addenda issued during the solicitation process and comply with all specifications outlined in the Corrective Request for Quotation (CRFQ) DOT2500000038 and its associated technical documentation. Deliverables include complete removal and replacement of the roofing system with materials and labor invoiced to the Division of Highways District Nine Summers County Headquarters at 146 Stonehouse Road in Lewisburg, West Virginia.

The solicitation documents do not specify any set-aside designations for disadvantaged business enterprises, minority-owned businesses, or women-owned businesses, nor do they indicate restrictions on respondent types or organizational classifications. No incumbent contractor information is identified in the available solicitation materials. All bidders must submit a valid bid bond, provide evidence of West Virginia contractor licensure, maintain current workers' compensation and unemployment compensation coverage, register as a state vendor, and submit a signed drug-free workplace affidavit within one business day of request or face potential bid disqualification. Additional mandatory requirements include attendance at the pre-bid conference, proper acknowledgment of all addenda, and submission of adequate performance and payment bonds upon contract award. The solicitation documents do not disclose the project budget, award value, or estimated cost range for the roof replacement project. Interested vendors should contact buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov for additional details regarding project specifications, pricing requirements, and contract terms and conditions.