WV75 Contractor ConstructionChecklist_.pdf
PDF 147 KB Posted
- Attached to
- Summers County Roof Replacement
- Solicitation number
- CRFQ 0803 DOT2500000038 3
- Issued by
- Randolph County, West Virginia
About this file
This is a Construction Bid Submission Review Form issued by the State of West Virginia Purchasing Division as of April 7, 2022. The form serves as an informational guide for contractors submitting bids on construction projects and outlines common reasons for bid disqualification. The document emphasizes that all potential bidders must thoroughly review the complete request for quotation and all associated bid documents to identify actual requirements, as failure to do so may result in bid disqualification. The form does not constitute a comprehensive list of all bidding requirements for individual projects.
The document identifies seven errors that result in immediate bid disqualification: failure to attend mandatory pre-bid meetings, failure to sign the bid, failure to provide a valid bid bond or state-approved surety, failure to meet mandatory solicitation requirements, failure to submit the bid prior to opening, federal debarment, and state of West Virginia debarment or suspension. Additionally, eight errors may warrant bid disqualification before contract award, including failure to acknowledge receipt of addenda when mandatory, outstanding debt to the state, workers' compensation or unemployment compensation delinquency, failure to register as a state vendor, inadequate bonds or insurance, failure to provide subcontractor listings within one business day, failure to provide a West Virginia contractor's license number within one day of request, and failure to submit a signed drug-free workplace affidavit within one day of request.
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Text version
WV-75 Construction Bid Submission Review Form
WV-75
4/7/2022
State of West Virginia
PURCHASING DIVISION
Construction Bid Submission Review Form
This list has been provided for informational purposes only and is not to be construed as a complete list of request for quotation or bidding requirements for any individual construction project. This list does not and cannot include every item, mistake or oversight that could cause a contractor’s bid to be disqualified. Rather, this list is intended to draw attention to some of the most common problems that the Purchasing Division encounters in the bidding process for construction projects. All potential bidders must read the request for quotation, all additional documents, and all instructions relating thereto (“Bid Documents”) in their entirety to identify the actual request for quotation and bidding requirements. Failure to read the Bid Documents in their entirety and comply with the stated requirements contained therein may result in bid disqualification.
Errors That Shall Be Reason for Immediate Bid Disqualification
1. Failure to attend a mandatory pre-bid meeting
2. Failure to sign the bid
3. Failure to supply a valid bid bond or other surety approved by the state of West Virginia
4. Failure to meet any mandatory requirement of the solicitation
5. Failure to submit bid prior to the bid opening date and time
6. Federal debarment
7. State of West Virginia debarment or suspension
Errors that May Be Reason for Bid Disqualification Before Contract Award
1. Failure to acknowledge receipt of Addenda (only if stipulated as mandatory)
2. Debt to the state or political subdivision (must be cured prior to award)
3. Workers’ Compensation or Unemployment Compensation delinquency (must be cured prior to award)
4. Not registered as a vendor with the state of West Virginia (must be cured prior to award)
5. Failure to obtain required bonds and/or insurance
6. Failure to provide the sub-contractor listing within one business day of bid opening or one business day of the request to do so by the Purchasing Division
7. Failure to supply West Virginia contractor’s license number with bid or within one day of
Purchasing Division request to do so
8. Failure to supply a signed drug-free workplace affidavit with bid or within one day of
Purchasing Division request to do so
9. Failure to use the provided solicitation form (only if stipulated as mandatory)
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