Summers County Roof Replacement

The West Virginia Department of Administration Purchasing Division, specifically on behalf of District Nine, is conducting a Centralized Request for Quote (CRFQ) for a comprehensive roof replacement project at the Summers County West Virginia Division of Highways (WVDOH) headquarters located at 20414 WV Route 12 in Hinton, WV. The procurement seeks a qualified contractor to replace the existing ballasted roofing system with a fully adhered membrane roofing system, encompassing materials, labor, equipment, and all associated incidentals. The solicitation, identified as CRFQ 0803 DOT2500000038, requires vendors to provide a one-time purchase solution for the complete roof system replacement. A mandatory pre-bid meeting was conducted on February 27, 2025, at 1:00 PM at the project site, with technical questions due by March 7, 2025, at 10:00 AM. The bid closing date is set for March 18, 2025, at 1:30 PM, with submissions to be received by the Bid Clerk at the Department of Administration Purchasing Division in Charleston, WV. The primary contact for this procurement is John W. Estep, who can be reached at 304-558-2566 or john.w.estep@wv.gov.

The solicitation documents do not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be open to qualified contractors capable of meeting the technical specifications and requirements outlined in the bid documents. While no incumbent vendors are directly mentioned, the bid documents include a comprehensive Construction Bid Submission Review Form that outlines potential disqualification criteria, such as lack of proper licensing, failure to provide required documentation, outstanding state debts, or federal/state debarment status. The documents do not specify a precise budget range or award value for the roof replacement project. Potential bidders are advised to carefully review all bid documents, including the Terms and Conditions, Specifications, and the WV75 Contractor Construction Checklist, to ensure compliance with all procurement requirements. The solicitation emphasizes thorough documentation, including a drug-free workplace affidavit and potentially a bid bond, though specific financial details are not explicitly outlined in the available documentation.