Cleaning Rocker Apts 2025-final.pdf

Dated 09/25/23

STATE OF SOUTH DAKOTA

Black Hills State University

1200 University Street, Unit 9505 Spearfish, SD 57799-9505

Summer Cleaning of Yellow Jacket Apartments

PROPOSALS ARE DUE NO LATER THAN MAY 1, 2025

RFP #: 25RFP14505

State POC: Barb Mustard EMAIL: Barbara.mustard@sdsmt.edu

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FIRM NAME: AUTHORIZED SIGNATURE:

ADDRESS: TYPE OR PRINT NAME:

CITY/STATE: TELEPHONE NO:

ZIP (9 DIGIT): FAX NO:

E-MAIL:

PRIMARY CONTACT INFORMATION

CONTACT NAME: TELEPHONE NO:

FAX NO: E-MAIL:

1.0 GENERAL INFORMATION

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

By-apartment rate to perform cleaning services at the Yellow Jacket Apartments on the Spearfish campus of Black Hills State University as defined in the Scope of Work below. A valid copy of the contractor’s license and liability insurance certificate is required.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

Black Hills State University (BHSU) is the issuing office for this document and all subsequent addenda relating to it, on behalf of the State of South Dakota, BHSU. The reference number for the transaction is RFP # 25RFP14505. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

1.3 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication April 16, 2025 Responses to Offeror Questions April 24, 2025 Proposal Submission May 1, 2025, 3pm MT Anticipated Award Decision/Contract Negotiation May 8, 2025

Pre-proposal Visit: If bidder wishes to visit the site before submitting a proposal, BHSU currently has only one apartment, currently under construction, available to visit as the others all have student tenants. Floor plans and other information can be provided to become fully acquainted with existing conditions, facilities, difficulties and restrictions. Visits or information can be arranged by contacting Nancy Shuck or John Ginther through BHSU Residence Life at 605-642- 6464. Vendors MUST contact Residence Life before visiting the property as apartments are currently occupied and exterior doors are locked at all times.

1.4 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received in the BHSU office by the date and time indicated in the Schedule of Activities. All proposals must be signed, in ink, by an officer of the responder, legally authorized to bind the responder to the proposal before it is emailed. Proposals that are not properly signed may be rejected.

Proposals received after the deadline will be late and ineligible for consideration.

The proposal should be page numbered and should have an index and/or a table of contents referencing the appropriate page number.

Due by: May 1, 2025

Electronic proposal in PDF format emailed to:

RFP # 25RFP14505

BUSINESS SERVICES - BARB MUSTARD

Barbara.Mustard@sdsmt.edu

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

1.5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION – LOWER TIER COVERED TRANSACTIONS

By signing and submitting this proposal, the offeror certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation, by any Federal department or agency, from transactions involving the use of Federal funds. Where the offeror is unable to certify to any of the statements in this certification, the bidder shall attach an explanation to their offer.

1.6 NON-DISCRIMINATION STATEMENT

The State of South Dakota requires that all contractors, vendors, and suppliers doing business with any State agency, department, or institution, provide a statement of non-discrimination. By signing and submitting their proposal, the offeror certifies they do not discriminate in their employment practices with regard to race, color, creed, religion, age, sex, ancestry, national origin or disability.

1.7 CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by SDCL 5-18A. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.8 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.9 CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12.

1.10 MODIFICATION OR WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn by the offeror prior to the established due date and time.

No oral, telephonic, telegraphic or facsimile responses or modifications to informal, formal bids, or Request for Proposals will be considered.

1.11 OFFEROR INQUIRIES

Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be answered after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Barbara.mustard@sdsmt.edu with the subject line “RFP # 25RFP14505”.

The State will to respond to offeror’s inquiries (if required) via e-mail. In addition, all inquiries and the State’s response will be posted on the state’s e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.

1.12 PROPRIETARY INFORMATION

The proposal of the successful offeror(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements.

An entire proposal may not be marked as proprietary. Offerors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they are requesting to be protected. The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

1.13 LENGTH OF CONTRACT

The initial term shall be approximately May 10, 2025, to May 20, 2026. With mutual written agreement from both parties by way of a signed contract, the Contract may be extended, annually, for a period of an additional four (4) years. The annual extension may allow for an increase per CPI or 3%, whichever is greater.

1.14 GOVERNING LAW

Venue for any and all legal action regarding or arising out of the transaction covered herein shall be solely in the State of South Dakota. The laws of South Dakota shall govern this transaction.

1.15 DISCUSSIONS WITH OFFERORS (ORAL PRESENTATION/NEGOTIATIONS)

An oral presentation by an offeror to clarify a proposal may be required at the sole discretion of the State. However, the State may award a contract based on the initial proposals received without discussion with the Offeror. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the offeror’s expense.

This process is a Request for Proposal/Competitive Negotiation process. Each Proposal shall be evaluated, and each respondent shall be available for negotiation meetings at the State’s request.

The State reserves the right to negotiate on any and/or all components of every proposal submitted. From the time the proposals are submitted until the formal award of a contract, each proposal is considered a working document and as such, will be kept confidential. The negotiation discussions will also be held as confidential until such time as the award is completed.

2.0 STANDARD CONTRACT TERMS AND CONDITIONS

Any contract or agreement resulting from this RFP will include the State’s standard terms and conditions as listed below, along with any additional terms and conditions as negotiated by the parties:

2.1 The Contractor will perform those services described in the Scope of Work, attached hereto as

Section 3 of the RFP and by this reference incorporated herein.

2.2 The Contractor’s services under this Agreement shall commence on __________________ and end on ___________________, unless sooner terminated pursuant to the terms hereof.

2.3 The Contractor will not use State equipment, supplies or facilities. The Contractor will provide the

State with its Employer Identification Number, Federal Tax Identification Number or Social Security Number upon execution of this Agreement.

2.4 The State will make payment for services upon satisfactory completion of the services. The TOTAL

CONTRACT AMOUNT is an amount not to exceed $________________. The State will not pay Contractor's expenses as a separate item. Payment will be made pursuant to itemized invoices submitted with a signed state voucher. Payment will be made consistent with SDCL ch. 5-26.

2.5 The Contractor agrees to indemnify and hold the State of South Dakota, its officers, agents and employees, harmless from and against any and all actions, suits, damages, liability or other proceedings that may arise as the result of performing services hereunder. This section does not require the Contractor to be responsible for or defend against claims or damages arising solely from errors or omissions of the State, its officers, agents or employees.

2.6 The Contractor, at all times during the term of this Agreement, shall obtain and maintain in force insurance coverage of the types and with the limits as follows:

A. Commercial General Liability Insurance:

The Contractor shall maintain occurrence based commercial general liability insurance or equivalent form with a limit of not less than $1,000,000.00 for each occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two times the occurrence limit.

B. Professional Liability Insurance or Miscellaneous Professional Liability Insurance:

The Contractor agrees to procure and maintain professional liability insurance or miscellaneous professional liability insurance with a limit not less than $1,000,000.00.

C. Business Automobile Liability Insurance:

The Contractor shall maintain business automobile liability insurance or equivalent form with a limit of not less than $1,000,000.00 for each accident. Such insurance shall include coverage for owned, hired and non-owned vehicles.

D. Worker’s Compensation Insurance:

The Contractor shall procure and maintain workers’ compensation and employers’ liability insurance as required by South Dakota law.

Before beginning work under this Agreement, Contractor shall furnish the State with properly executed Certificates of Insurance which shall clearly evidence all insurance required in this Agreement. In the event a substantial change in insurance, issuance of a new policy, cancellation or nonrenewal of the policy, the Contractor agrees to provide immediate notice to the State and provide a new certificate of insurance showing continuous coverage in the amounts required. Contractor shall furnish copies of insurance policies if requested by the State.

2.7 While performing services hereunder, the Contractor is an independent contractor and not an officer, agent, or employee of the State of South Dakota.

2.8 Contractor agrees to report to the State any event encountered in the course of performance of this Agreement which results in injury to the person or property of third parties, or which may otherwise subject Contractor or the State to liability. Contractor shall report any such event to the State immediately upon discovery.

Contractor's obligation under this section shall only be to report the occurrence of any event to the State and to make any other report provided for by their duties or applicable law. Contractor's obligation to report shall not require disclosure of any information subject to privilege or confidentiality under law (e.g., attorney-client communications). Reporting to the State under this section shall not excuse or satisfy any obligation of Contractor to report any event to law enforcement or other entities under the requirements of any applicable law.

2.9 This Agreement may be terminated by either party hereto upon thirty (30) days written notice. In the event the Contractor breaches any of the terms or conditions hereof, this Agreement may be terminated by the State at any time with or without notice. If termination for such a default is effected by the State, any payments due to Contractor at the time of termination may be adjusted to cover any additional costs to the State because of Contractor's default. Upon termination the State may take over the work and may award another party an agreement to complete the work under this Agreement. If after the State terminates for a default by Contractor it is determined that Contractor was not at fault, then the Contractor shall be paid for eligible services rendered and expenses incurred up to the date of termination.

2.10 This Agreement depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for this purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, this Agreement will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.

2.11 This Agreement may not be assigned without the express prior written consent of the State. This

Agreement may not be amended except in writing, which writing shall be expressly identified as a part hereof and be signed by an authorized representative of each of the parties hereto.

2.12 This Agreement shall be governed by and construed in accordance with the laws of the State of

South Dakota. Any lawsuit pertaining to or affecting this Agreement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota.

2.13 The Contractor will comply with all federal, state and local laws, regulations, ordinances, guidelines, permits and requirements applicable to providing services pursuant to this Agreement, and will be solely responsible for obtaining current information on such requirements.

2.14 The Contractor may not use subcontractors to perform the services described herein without the express prior written consent of the State. The Contractor will include provisions in its subcontracts requiring its subcontractors to comply with the applicable provisions of this Agreement, to indemnify the State, and to provide insurance coverage for the benefit of the State in a manner consistent with this Agreement. The Contractor will cause its subcontractors, agents, and employees to comply, with applicable federal, state and local laws, regulations, ordinances, guidelines, permits and requirements and will adopt such review and inspection procedures as are necessary to assure such compliance.

2.15 Contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein provided to the State by the Contractor in connection with its performance of services under this Agreement shall belong to and is the property of the State and will not be used in any way by the Contractor without the written consent of the State. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval of the State.

2.16 The Contractor certifies that neither Contractor nor its principals are presently debarred, suspended, proposed for debarment or suspension, or declared ineligible from participating in transactions by the federal government or any state or local government department or agency.

Contractor further agrees that it will immediately notify the State if during the term of this Agreement Contractor or its principals become subject to debarment, suspension or ineligibility from participating in transactions by the federal government, or by any state or local government department or agency.

2.17 Any notice or other communication required under this Agreement shall be in writing and sent to the address set forth above. Notices shall be given by and to ___________________ on behalf of the State, and by ________________, on behalf of the Contractor, or such authorized designees as either party may from time to time designate in writing. Notices or communications to or between the parties shall be deemed to have been delivered when mailed by first class mail, provided that notice of default or termination shall be sent by registered or certified mail, or, if personally delivered, when received by such party.

2.18 In the event that any court of competent jurisdiction shall hold any provision of this Agreement unenforceable or invalid, such holding shall not invalidate or render unenforceable any other provision hereof.

2.19 All other prior discussions, communications and representations concerning the subject matter of this Agreement are superseded by the terms of this Agreement, and except as specifically provided herein, this Agreement constitutes the entire agreement with respect to the subject matter hereof.

3.0 SCOPE OF WORK

Deep cleaning of BHSU Yellow Jacket Apartments (specified apartments only). The term “clean” shall mean free from soil, spots, marks, stains, smudges and includes disinfection using chemicals and cleaning solutions provided by the contractor. The contractor will be required to provide their own cleaning products and equipment. The bidder must provide a list of chemicals and cleaning solutions. The bidder must understand that BHSU is a “green” facility.

Cleaning will commence after the Spring 2025 students have moved out and before any summer conferences commence or summer students move into the apartments, for the Summer of 2025.

The first deep cleaning can begin on May 10, 2025, at 8:00 am MDT, with the summer students’ apartments to be cleaned, first, and must be completed as soon as possible after May 10, 2025. A second deep cleaning will take place before the Yellow Jacket apartments are rented to law enforcement, for the 2021 Sturgis Motorcycle Rally, and can begin as early as July 12, 2025, and must be finished no later than July 30, 2025. A final cleaning, as necessary, will be conducted between August 11 and August 21, 2025. This cleaning would consist of a wipe-down instead of a deep cleaning, depending on the need and use of each apartment. All cleanings will be scheduled based on use of each apartment. Not all apartments will require three (3) cleanings and the initial deep clean may not occur in the month of May for all apartments.

There are 63 apartments (8 apartments in each of 7 buildings plus 7 apartments in an eighth building). A minimum of 37 apartments are guaranteed for cleaning and potentially additional apartments may be added from the other 2 buildings, depending on the departures (if any) of the monthly renters. The size of each apartment is 790 sq. ft. A list of apartments to be cleaned will be provided throughout the term of the contract and before each required cleaning.

Cleaning shall include the following:

A. Kitchen: Clean and degrease the surface and interior of the stove, refrigerator/freezer and the range hood/vent. This will include removing and washing any and all pieces, separately.

If drip pans need replacement, contractor will notify the BHSU Summer Conferences Coordinator, with that information, including the building and apartment number. The range must be cleaned on the top surface, as appropriate to the surface, drip pans (if any), under the stove lid, and interior of stove drawer and oven. All external surfaces of appliances should be cleaned on the tops and sides. Appliances need to be cleaned under and behind, as well as cleaning the top, front and interior of all kitchen cabinets, including under the sink, and clean the sink and faucets. Disinfect all surfaces, with particular attention to high-touch areas.

B. Bathroom: Clean the sink, bathtub or shower, and the toilet, including all surfaces, faucets/fixtures, clean mirrors, clean bathroom vent and clean top, front and interior of any cabinets, including drawers. Disinfect all surfaces, with particular attention to high-touch areas.

C. Bedrooms: Clean the dressers, including inside the drawers and all external surfaces, closet shelves, beds and all doors. Vacuum the floor, including inside the closet. Disinfect all surfaces, with particular attention to high-touch areas.

D. Living area: Clean the front of the air conditioner and air conditioner filter and inform BHSU Summer Conferences Coordinator if any of the filters need to be replaced. Vacuum and disinfect the couch. Disinfect all surfaces, with particular attention to high-touch areas.

E. General: This is in reference to all rooms of the apartment. Wipe down walls, around door frames, windows and air conditioner. Wash insides of windows and blinds. Clean the interior and exterior of light fixtures and notify BHSU Summer Conferences Coordinator of any bulbs needing replacement. Disinfect outlet covers, baseboard heaters and light switches.

Vacuum all carpeted areas. Sweep and wet mop all hard surfaced floors, including under the refrigerator and stove. Move furniture, as needed, to accommodate cleaning.

Cleaning checklists will be provided and must be completed for each apartment at each cleaning.

Completed checklists (or copies) will be submitted to the Summer Conferences Coordinator after each cleaning.

Invoices can be submitted on the contractor’s schedule but must identify all apartments cleaned and included on the invoice. Apartments are identified by building (A through H) and apartment number (1 through 8), for example apartment G-7. Invoices may be submitted weekly, monthly, or each time cleaned, but apartments may be included only when cleaned just before that particular invoice and must be identified on the invoice.

4.0 PROPOSAL REQUIREMENTS AND COMPANY QUALIFICATIONS

4.1 The offeror is cautioned that it is the offeror's sole responsibility to submit information related to the evaluation categories and that the State of South Dakota is under no obligation to solicit such information if it is not included with the proposal. The offeror's failure to submit such information may cause an adverse impact on the evaluation of the proposal.

4.2 Offeror's Contacts: Offerors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the RFP, the evaluation, etc. to the buyer of record indicated on the first page of this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Offerors and their agents who have questions regarding this matter should contact the buyer of record.

4.3 Provide the following information related to at least three previous and current service/contracts, performed by the offeror’s organization, which are similar to the requirements of this RFP.

a. Name, address and telephone number of client/contracting agency and a representative of that agency who may be contacted for verification of all information submitted;

b. Dates of the service/contract; and

c. A brief, written description of the specific prior services performed and requirements thereof.

5.0 PROPOSAL RESPONSE FORMAT

5.1 Electronic proposal in PDF form emailed to Barb Mustard at Barbara.Mustard@sdsmt.edu

5.1.1 The proposal should be page numbered and should have an index and/or a table of contents referencing the appropriate page number.

5.2 All proposals must be organized and tabbed with labels for the following headings:

5.2.1 RFP Form. The State’s Request for Proposal form (1st page of RFP) completed and signed.

5.2.2 Executive Summary. The one-to-two-page executive summary is to briefly describe the offeror's proposal. This summary should highlight the major features of the proposal. It must indicate any requirements that cannot be met by the offeror. The reader should be able to determine the essence of the proposal by reading the executive summary.

Proprietary information requests should be identified in this section.

5.2.3 Detailed Response. This section should constitute the major portion of the proposal and must contain at least the following information:

5.2.3.1 A complete narrative of the offeror's assessment of the work to be performed, the offeror’s ability and approach, and the resources necessary to fulfill the requirements. This should demonstrate the offeror's understanding of the desired overall performance expectations.

5.2.3.2 A specific point-by-point response, in the order listed, to each requirement in the

RFP. The response should identify each requirement being addressed as enumerated in the RFP.

5.2.3.3 A clear description of any options or alternatives proposed.

5.2.4 Cost Proposal. Cost will be evaluated independently from the technical proposal.

Offerors may submit multiple cost proposals. All costs related to the provision of the required services must be included in each cost proposal offered.

See section 7.0 for more information related to the cost proposal.

6.0 PROPOSAL EVALUATION AND AWARD PROCESS

6.1 After determining that a proposal satisfies the mandatory requirements stated in the Request for Proposal, the evaluator(s) shall use subjective judgment in conducting a comparative assessment of the proposal by considering each of the following criteria:

6.1.1 Cost

6.1.2 Experience and Reliability

6.1.3 Expertise of Personnel

6.1.4 References

6.1.5 Ability to meet timelines

6.1.6 Size of crew and subcontractors

6.2 Experience and reliability of the offeror's organization are considered subjectively in the evaluation process. Therefore, the offeror is advised to submit any information which documents successful and reliable experience in past performances, especially those performances related to the requirements of this RFP.

6.3 The qualifications of the personnel proposed by the offeror to perform the requirements of this RFP, whether from the offeror's organization or from a proposed subcontractor, will be subjectively evaluated. Therefore, the offeror should submit detailed information related to the experience and qualifications, including education and training, of proposed personnel.

6.4 The State reserves the right to reject any or all proposals, waive technicalities, and make award(s) as deemed to be in the best interest of the State of South Dakota.

6.5 Award: The requesting agency and the highest ranked offeror shall mutually discuss and refine the scope of services for the project and shall negotiate terms, including compensation and performance schedule.

6.5.1 If the agency and the highest ranked offeror are unable for any reason to negotiate a contract at a compensation level that is reasonable and fair to the agency, the agency shall, either orally or in writing, terminate negotiations with the contractor. The agency may then negotiate with the next highest ranked contractor.

6.5.2 The negotiation process may continue through successive offerors, according to agency ranking, until an agreement is reached, or the agency terminates the contracting process.

7.0 COST PROPOSAL

Pricing: By-apartment rate to perform cleaning services as stated in the Scope of Work.

Please see Attachment One (check lists) and Attachment Two (map).

Bidders shall ensure that all information required herein is submitted with the bid. All information provided shall be verified by documentation requested by BHSU. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the bid or rescission of an award.

Attachment I

Apartment Wipe-Through Check-Off Sheet

Apartment: Date Cleaned:

Employee Name:

Wipe-Through Tasks Check Off Supervisor’s Initials Wipe Down Refrigerator Clean Stove and Drip Pans Clean Oven (make sure spray residue is wiped off) Check Cupboards for Contents Wipe Down Kitchen Cupboards Clean Kitchen Sink Deep Clean Bathroom Clean Bathroom Mirrors Check Dressers for Contents Wipe Down Dressers Wipe Down Closet Shelves Wipe Down Doors Check Light Bulbs Stains on Walls Wiped Down Disinfect Pillows/Mattress Pads/Shower Curtain Wash Windows Vacuum Carpets Sweep Bathroom and Kitchen Mop Bathroom and Kitchen (when needed) Toilet Paper & Garbage Bags in apartment

Notes/Work Orders:

Supervisor Signature: Date Inspected:

Apartment Deep Clean Check-Off Sheet

Apartment: Date Cleaned:

Employee Name (print):

Employee Signature:

Deep Clean Tasks Check Off Supervisor’s Initials

Clean/Wipe Down Refrigerator and Freezer (pull out all pieces) Clean/Wipe Down Stove (pull out & clean sides, drawer, replace drip pans as needed) Clean Oven, Under Stove Lid, and Drawer De-grease Vent above Stove (put in sink, spray w/oven cleaner, let sit, rinse w/water) Wipe Down Top/Inside/Front of Kitchen Cupboards Clean Around Kitchen and Bathroom Faucets Clean Bathroom Vent (may need to soak) Deep Clean Bathroom (tub, shower, shower curtain, sink, drawers, toilet) Wash A/C Filter (replace as needed) Wipe Down Dressers, Closet Shelves, Beds, and All Doors Clean Light Fixtures (inside and out) Check Light Bulbs Wipe Down Walls/Around Door Frames, Windows, and AC Wipe Down Outlet Covers, Base-Board Heaters, Light Switches Wash Inside of Windows and Blinds Vacuum Couch Vacuum Carpets Sweep and Mop Kitchen and Bathroom Floors (under fridge and stove, too)

Notes/Work Orders:

Supervisor Signature: Date Inspected:

ATTACHMENT II