Student Group Travel for Taylorsville High Choir

Granite School District is soliciting bids from qualified travel agencies to provide comprehensive group travel services for the Taylorsville High School Choir traveling from Salt Lake City, Utah to San Antonio and Austin, Texas, April 9–13, 2027, under IFB DK27-501-IFB, with bids due October 1, 2026. The District will award to the responsive and responsible bidder submitting the lowest total price meeting all mandatory specifications.

Bidders must demonstrate a minimum of five years of experience providing student or youth group travel services. The travel package must include round-trip commercial air transportation, ground transportation via motor coach, four nights of hotel accommodations (two nights in San Antonio and two nights in Austin, with preference for Embassy Suites), daily breakfast and group meals, admissions and tickets for required activities, at least two qualified tour hosts or on-site group support personnel, and emergency travel support for approximately 130 paying participants.

Required activities include visits to the Alamo, San Antonio River Walk, a group dinner in San Antonio, a church performance opportunity, attendance at a live theatrical performance in Austin (preferably "Water for Elephants"), admission to Six Flags or comparable amusement park with meal provisions, a university music clinic, a Texas State Capitol visit with performance opportunity, an outdoor recreational experience at Zilker Park or Barton Springs, and a group lunch with Texas cultural entertainment experience. Bidders may propose reasonable itinerary adjustments to accommodate facility availability, safety, or transportation efficiency while ensuring all required services remain included.

Bidders must submit a firm, all-inclusive total price covering all costs including airfare, airline fees, baggage fees, ground transportation, hotel accommodations with taxes and mandatory fees, meals, activity admissions, tour host services, parking, tolls, and other mandatory charges. Bidders must also provide per-person pricing, identify any excluded costs, state minimum participant requirements, specify pricing adjustments for participant count changes, and detail cancellation and attrition terms with associated deadlines.

Submissions are made electronically through the Bonfire Utah Public Procurement Place (U3P) system or in sealed written form to the District Purchasing Department at 2500 South State Street, Salt Lake City, Utah 84115. Contractors must maintain workers' compensation insurance, commercial general liability insurance of at least one million dollars per occurrence and three million dollars aggregate, and commercial automobile liability insurance of at least one million dollar per occurrence.