Statewide Reverse Auction Management Services

The State of Oregon Department of Administrative Services, Procurement Services (DAS PS) is soliciting proposals for Statewide Reverse Auction Management Services on behalf of state agencies, members of the Oregon Cooperative Purchasing Program (OrCPP), and Washington Master Contracts Use Organizations. The procurement seeks a comprehensive online reverse auction management services provider to maximize purchasing power and obtain the best available products and services at the lowest cost. Proposers must have at least three years of experience providing reverse auction management services and demonstrate capabilities in platform functionality, including user access, bid submission, automated bidding, real-time bid tracking, and comprehensive auction event support. The RFP requires a fixed fee pricing structure and will evaluate proposals based on technical capability, experience, and overall service approach. Key deliverables include a robust online platform with 17 specified reverse auction functions, supplier engagement tools, and post-auction reporting capabilities. The solicitation was posted on August 29, 2024, with proposals due on September 30, 2024, by 2:00 PM Pacific Time, and a pre-proposal conference scheduled for September 10, 2024.

The RFP includes strong preferences and set-aside provisions for disadvantaged businesses, specifically prioritizing Oregon goods and services, recycled materials, and certified businesses including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must submit a Certified Disadvantaged Business Outreach Plan detailing their strategy for including such businesses in potential subcontracting opportunities. The competitive range currently includes two proposers: eBridge Business Solutions LLC and Procurex, with eBridge ultimately selected as the intended awardee. The contract will have an initial three-year term with renewal options, and transaction fees will be paid by Authorized Purchasers, resulting in no direct cost to the selected vendor. While a specific contract value is not disclosed, the scope suggests a significant statewide and multi-jurisdictional implementation with potential for substantial transaction volume across Oregon and Washington government entities.