RFP_Attachment_G_Reverse_Auction_Functions.docx

RFP S-10700-00010015 – Online Reverse Auction Management Services Att G

ATTACHMENT G – Reverse Auction Functions Typical requirements for reverse auction functions are listed below. Proposer must respond with which of the following elements exist in the proposed Reverse Auction Management Services. Proposer may attach pages describing additional core functionality and any optional service add-ons; any additional functionality or services will be factored into the evaluation.

Accessibility: Proposer platform, user access, user anonymity.

User id, profile and preferences: Users of the auction site are each assigned an individual id and password for access. If a user profile is required, users can manage their own vital profile information, such as contact information, that apply to particular transaction, as deemed appropriate by the auction administrator.

Training: Individual supplier and authorized purchaser training: Proposer’s event administrator provides training to all auction event participants, for each auction, as requested.

Support: Dedicated support staff to assist vendors and Authorized Purchaser during all phases of an auction, including troubleshooting and data entry assistance as needed.

Bid Submission: Vendors can submit bids directly into the secure Proposer platform.

Automated Bid Submission: A vendor can a submit a minimum bid threshold directly into the secure Proposer platform and the platform will automatically bid in set increments on behalf of the supplier until the minimum bid threshold is reached.

Attribute Based Bidding: A vendor can bid on goods and/or services with multiple specifications and specifications can be view in real time.

Bid History: Vendors can view all of their historical bids online.

Additional Bids: An Authorized Purchaser can request bids adjusting pricing by line item or by total bid in dollars or by percentage.

Bid Display: Vendors can view all bids in real time as they are received. The bid page also refreshes at the participant-indicated time increments.

Platform Connectivity: Proposer’s solution allows Proposer’s Event Administrator to detect each bidder’s Internet connection to the event, distinguish each bidder from others, and provides the ability to recover from a catastrophic outage, i.e., ability to re-create from point of failure.

Real Time Event Support: Proposer provides vendors and Authorized Purchaser dedicated telephone support during the auction event.

Allow Static Preview of Auction: Software allows a preview of the auction setup for suppliers prior to the auction event.

Automated Supplier Communication: Software allows communication between vendors and Authorized Purchaser in event of emergency or clarifications.

Pause Feature: Proposer’s solution allows an auction to be paused by Proposer during the auction event, all bid information to be saved, and the auction to be resumed when/if necessary.

Auto Extend: Auctions can be extended based on pre-specified criteria, such as last bids placed consecutively.

Auction Bid History: Proposer’s solution captures all bidding history, time/amounts of bids, and final bids placed for post-action evaluation and historical reference documentation for the procurement file.

AUTHORIZED SIGNATURE

By signature below, the undersigned Authorized Representative on behalf of Proposer certifies to the best of his or her knowledge and belief that the responses provided on this form are complete, accurate, and not misleading.

Project Name: Online Reverse Auction Management Services

Authorized Signature Date Print Name Title