Statewide HVAC Maintenance Repairs and Replacement Services

The New Hampshire Department of Employment Security (NHES) has issued a Request for Proposals (RFP) for Statewide HVAC Maintenance, Repairs, and Replacement Services, covering facilities in Coos, Merrimack, and Sullivan Counties. The procurement seeks a qualified vendor to provide comprehensive HVAC maintenance, including preventative maintenance, repairs, and system replacements for multiple NHES office locations across the state. Specific deliverables include quarterly maintenance inspections, on-demand repair services, and a mandatory removal and replacement of HVAC system components at the Laconia local office within three months of contract award. The RFP requires vendors to perform detailed inspections of fan sections, compressors, electrical panels, air inlets, condensing units, filters, refrigeration cycles, heating systems, and humidifier units. Evaluation criteria will focus on the vendor's relevant experience, ability to maintain and service HVAC systems, provided references, and competitive pricing. The proposal is due by April 19, 2024, with a contract term of 3 years and a possible 1-year extension. Interested vendors can arrange site visits with the NHES Plant Maintenance Engineer and must submit both technical and price proposals separately.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be a not-to-exceed agreement, with pricing structured to include hourly rates for weekday, weeknight, and holiday work, as well as additional costs for materials, refrigerant services, and travel. While no incumbent vendor is specifically mentioned, the contract allows for comprehensive service coverage including labor, materials, tools, equipment, and transportation necessary for HVAC maintenance and repair. The pricing structure includes hourly repair rates, material costs with potential percentage markups, and charges for refrigerant service and travel. Although a precise budget is not specified, the contract appears designed to provide flexibility for both scheduled maintenance and on-demand repair services, with the state reserving the right to budget additional funds for repair and replacement services on a time and materials basis. Vendors are required to provide detailed pricing proposals and demonstrate capability to service HVAC systems across multiple county locations.