STATEWIDE: Frozen Breakfast and Vegetable Items

The Maryland Department of General Services, Office of State Procurement has issued an Invitation for Bids (IFB) #BPM047073/001IT821485 for a statewide contract to supply frozen breakfast and vegetable items. This is an Indefinite Delivery Indefinite Quantity (IDIQ) procurement seeking multiple contract awards for vendors to deliver frozen food products throughout Maryland, with a focus on state agencies and eligible governmental entities. All products must meet U.S. Grade A and USDA standards, with delivery requirements ranging from 24-48 hours for emergency requests to 5 business days for standard orders. A virtual pre-bid conference is scheduled for January 15, 2025, at 10:00 AM, with RSVP required by January 14, 2025. Potential bidders must submit questions by January 22, 2025, at 3:00 PM, and final bids are due through eMMA by January 31, 2025, at 3:00 PM. The contract term is five years with two potential one-year renewal options, and vendors must bid on all line items with the lowest price determining award.

This procurement is designated as a Small Business Reserve (SBR) solicitation, initially limiting participation to certified small business vendors, though this restriction may be removed if insufficient small business interest is demonstrated. Minority Business Enterprises are encouraged to participate, though no specific participation goal is established. The contract allows purchases by various Maryland entities including counties, municipalities, governmental agencies, and certain educational institutions. Vendors must maintain specific insurance coverages, including commercial general liability, workers' compensation, and automobile insurance. Payment for contracts exceeding $200,000 will be processed through Electronic Funds Transfer. While no specific contract value is explicitly stated, vendors must submit detailed pricing for all line items, with prices including delivery and administrative charges. Price adjustments may be requested 120 days before each contract year end, limited to the Consumer Price Index for Urban Consumers (CPI-U) inflation rate. Contractors will be required to submit electronic transaction fees and quarterly usage reports, with a mandatory 1% fee on all sales to be remitted to the Office of State Procurement.