State Price Schedule (SPS) Advertisement 25-Year State Service and Retirement Awards

The California Department of General Services, Procurement Division (DGS-PD) in collaboration with the California Department of Human Resources (CalHR) Merit Award Program is seeking qualified suppliers for a State Price Schedule (SPS) contract for 25-Year State Service and Retirement Awards. The procurement is for a three-year contract with one possible two-year extension, covering statewide use by California state departments. Suppliers must provide a comprehensive range of awards including gold watches, silver watches, wall clocks, desk clocks, crystal or glass awards, vases, and plaques with medallions. The contract requires suppliers to submit a complete SPS Supplier Application with extensive documentation, including product catalogs, pricing information, distribution plans, and multiple compliance certifications. Mandatory requirements include providing seven core line items, maintaining a 24-hour online catalog, and accepting orders via email, facsimile, or mail. The application deadline is January 31, 2026, with suppliers required to submit applications simultaneously to the CalHR MAP Manager and DGS-PD State Contract Administrator. Suppliers must also comply with various state regulations, including California Civil Rights Laws, Federal Debarment, Darfur and Iran Contracting Act certifications, and post-consumer recycled content requirements.

The procurement offers opportunities for Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certified suppliers. While no specific incumbent vendors are mentioned, the contract allows for potential set-aside considerations for these designated business types. Suppliers must provide newly manufactured items and are prohibited from offering used, shopworn, refurbished, demonstrator, or prototype products. The state will pay $165 (plus tax) for non-core awards, with employees responsible for any additional costs. Suppliers must maintain customer service support during business hours and provide a dedicated contract manager. The contract includes provisions for quarterly usage reporting and potential suspension for non-compliance, with suspension periods ranging from six months or longer for issues such as misuse of the California State Seal, failure to meet participation requirements, repeated price violations, poor performance, or unresolved complaints. While no specific total contract value is provided, the statewide scope suggests potential significant opportunity for approved suppliers across California state departments.