SRRA is seeking sealed bids for (1) 6 Seater Side by Side All Terrain Vehicles per specs in RFP

The Southwest Regional Recreation Authority (SRRA) in Washington County, Virginia, issued a Request for Proposals (RFP) seeking sealed bids for one (1) 6-seater side-by-side all-terrain vehicle (ATV) to support its mission of developing and managing multi-use trails. The procurement requires a vehicle with specific technical specifications, including a 1000 cc motor, 4x4 drivetrain, 27x9x14 front tires, 27x11x14 rear tires, a dump bed, a cab with hard doors and hard top, heat, windshield with wipers, a winch, and a rear-view mirror. Bidders must submit proposals via the eVA procurement system or in person by September 28, 2024, at 3:00 PM, with a required delivery timeline of 30 days from contract award. The evaluation criteria included compliance with specifications (25 points), initial purchase cost (15 points), vendor experience (10 points), warranty coverage (10 points), delivery timeline (10 points), and innovative features (5 points). Five vendors submitted bids, with Taylor Forbes Equipment Company ultimately receiving the highest evaluation score of 75 points.

No specific set-aside designations or restrictions on vendor types were explicitly mentioned in the procurement documents. The contract was ultimately awarded to Taylor Forbes Equipment Company for their 2025 Polaris Ranger Crew 1000 in Sage Green, priced at $28,616.00 for pickup or $31,366.00 with delivery. The winning bid included a two-year factory warranty with an option to purchase an extended warranty. The other four bidders were Aviate Enterprises, YPK Motorsports, Chavez Brothers Management LLC, and Nassau Trading Company, with bid prices ranging from $30,773.86 to $40,723.00. The SRRA reserved the right to accept or reject any or all proposals and to waive technical mistakes in the submission process. No specific information was provided about funding sources or budget constraints for this procurement.