SRA 21-03 Election Services IFB

The Maryland State Retirement Agency (SRA) is issuing an Invitation for Bids (IFB) solicitation, SRA 21-03, to obtain a contractor to provide election services for a single secret ballot election. The contractor must have the capability to utilize electronic voting methods, including an interactive voice response (IVR) system and a secure website, as well as the ability to conduct the election entirely via paper ballots if necessary. The contractor will be responsible for mailing notification packets to approximately 200,000 eligible voters, providing customer support, validating ballots, tabulating and certifying the election results, and retaining and destroying records. The bid form includes unit pricing for various components of the election services, such as the mailing, electronic voting, and paper ballot processes. Bids are due by April 16, 2021 at 2:00 PM local time, and the contract will be awarded to the responsible bidder submitting the most favorable bid price. The contract will be for one year with no renewal options.

This solicitation does not contain any federal funding and there are no Minority Business Enterprise (MBE), Veteran-Owned Small Business Enterprise (VSBE), or living wage requirements. The Agency has indicated they have not typically had many qualified bidders in the past and have experienced issues with subcontractors, which is why they are limiting subcontracting. The solicitation does not mention any incumbent vendors or current contractors, and no budget range or award value is provided in the available documents.