Sports Official and Assignor Services

Bernalillo County Purchasing is soliciting proposals from qualified vendors to provide Sports Officials and Assignor Services on behalf of the Parks, Recreation and Open Space Department through Request for Proposal #33-26-BB. The selected contractor will be responsible for training and certifying sports officials; performing bi-weekly payroll services for sports officials; and providing scorekeepers and sport supervisors to officiate County league games and tournaments across multiple sports including Adult and Youth Basketball, Slow/Fast Pitch Softball, and Volleyball. Key evaluation criteria include background check capability (20 points), assignment coordination procedures (25 points), training and certification programs (20 points), payroll capabilities (25 points), and cost (10 points). Contractors must maintain comprehensive background checks compliant with federal, state, and County ordinances; demonstrate established coordination procedures for assignment scheduling; provide evidence of payroll capabilities with either in-house accounting or association with an accounting firm; and maintain insurance coverage including Commercial General Liability, Automobile Liability, Workers' Compensation, and Sexual Abuse & Molestation coverage at specified minimum limits. The non-mandatory pre-proposal conference is scheduled for February 20, 2026, at 10:00 AM MST via MS Teams; written questions are due by February 27, 2026, at 5:00 PM MST; and sealed proposals must be submitted electronically through the County's Bonfire eProcurement portal no later than 4:00 PM MST on March 13, 2026. County Commission award is anticipated for the week of April 1, 2026.

The procurement is open to all qualified vendors with State and County preferences available for Resident Businesses, Small Businesses, and Pay Equity considerations, with total preference limits not exceeding 18 percent. No specific incumbent vendor information or existing infrastructure integration requirements are identified in the solicitation documents. The anticipated contract term is two years with two optional two-year renewal periods, providing a maximum contract duration of six years. Pricing must be submitted using the provided Excel pricing sheet in the Bonfire portal with costs calculated for multiple categories including solo and two-person official assignments, forfeit fees, scorekeepers, supervisors, training, and certification fees across all sports offered. The RFP documents do not specify a total award value or budget range, with all costs to be determined through the competitive bidding process and detailed pricing submission. All offerors must comply with applicable federal and state civil rights statutes and regulations, and must submit completed Unfair Business Practices Disclosure Forms and Campaign Contribution Disclosure Forms certifying compliance with County ordinances and state law.