Specialty paper and envelope contract

The State of Michigan Department of Technology, Management & Budget (DTMB) is issuing Request for Proposal No. 240000000702 for the procurement of specialty paper and envelopes to supply multiple state print facilities, including DTMB, Michigan Department of Corrections, Talent Investment Agency, Treasury, State Legislative Bureau, and MiDEAL member agencies. The procurement encompasses approximately 100 line items of paper products and 33 envelope configurations, including multipurpose copy paper in various weights and sizes, carbonless forms, offset stock, cover stock, digital papers, tabs, perforated stock, specialty items, and business envelopes in multiple sizes with various specifications. The selected contractor must maintain sufficient inventory of 100 pallets of rolled stock and 20 skids of the most common papers and envelopes to support next-day delivery capabilities, provide climate-controlled warehousing, accommodate bill-and-hold arrangements for approximately 10 percent of DTMB purchases, and submit monthly usage reports and bi-annual pricing recommendations. The estimated annual usage totals approximately 92.6 million sheets of paper and 74.1 million envelopes, with pricing to remain firm for six-month periods. The pre-proposal meeting is scheduled for January 30, 2024, at 1:00 p.m. ET via Microsoft Teams; the deadline for bidder questions is February 1, 2024; and proposals are due February 15, 2024, at 3:00 p.m. ET. Evaluation criteria require all proposals to achieve a minimum technical score of 80 points (from an 80-point technical evaluation) to advance to price evaluation, with technical scoring based on Statement of Work sections and vendor qualifications, while pricing will be considered for final award recommendation. The anticipated contract commencement is May 1, 2024, with a five-year term through April 30, 2029, renewable for up to three additional one-year periods at the State's sole discretion.

The procurement includes federal provisions applicable to awards funded in whole or in part with federal government funds, requiring contractors to comply with environmental standards, provide non-debarment verification, submit Byrd Anti-Lobbying certifications, utilize recovered materials, prohibit covered telecommunications equipment, meet domestic preference requirements, and take affirmative socioeconomic steps to ensure small and minority business participation. Contractors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance, Workers' Compensation Insurance with waiver of subrogation, and Employers Liability Insurance with minimum limits of $500,000 per accident, with the State of Michigan named as an additional insured on all applicable policies. All pricing must include warehousing, shipping, handling, palletization, and setup charges; contractors must pay a one percent administrative fee on all payments and submit itemized quarterly purchasing activity reports and annual usage reports by agency. Service-level agreements establish 100 percent compliance standards for timely and accurate deliveries, with late deliveries incurring five percent deductions for the first day late and an additional two percent for each subsequent day, and a 180-day warranty is required on all products under normal storage conditions with defective product replacement within three days of notification. No specific incumbent vendors are identified in the available documentation, and the RFP does not specify a total estimated contract value, though the comprehensive scope and volume suggest a substantial procurement supporting statewide government operations.