Questions and Answers 2-2-24_final ADM 2.xlsx

This document is a Questions and Answers (Q&A) record for State of Michigan RFP 240000000702 for Specialty Paper and Envelopes, which may also be utilized by MiDEAL Member agencies. The solicitation requests samples of specialty papers and envelopes in the sizes specified in the RFP, with rolled stock samples submitted as sheets rather than full 1,000-pound rolls. Samples must be delivered to Jerry Monroe at DTMB Print and Mail Management per Addendum #2. The bidder questions were due February 1, 2024, at 3:00 PM ET. Key operational requirements include maintaining sufficient inventory of 100 pallets of rolled stock and 20 skids of the most common papers and envelopes to support next-day delivery capabilities. The contract covers both currently used products and alternate items, with most paper tabs available without Mylar backing and envelopes denoted with asterisks reserved for specific agency usage. Overstock materials may remain in the contractor's warehouse for an average of six months under bill-and-hold arrangements.

Pricing adjustments follow the processes outlined in Schedule A, Section 4.2, with price increases subject to specific procedures and price decreases permitted at any time and recorded per the timeline in Schedule 4.1.A. Contractors may utilize outside couriers for one-off deliveries without this constituting subcontracting, though the contractor remains responsible for delivery performance. Delivery addresses vary by facility placing orders and are detailed in the Standard Contract Terms, Section 4. Order submission methods are specified in Schedule A, Section 5.2, with additional terms and specifications referenced in the updated Addendum #2, which revised sample requirements and other contract specifications.