Spanish & Arabic Training Material Translation

The Colorado Department of Early Childhood (CDEC) is soliciting a Documented Quote (DQ) for community review services of Spanish and Arabic training material translations in Arapahoe County, Colorado. This procurement seeks a qualified vendor to review translated training materials—including slide decks (15-150 slides), participant and facilitator guides (30-150 pages), eLearning content (6-8 hours annually), videos, and supplemental materials such as job aids and website text—to ensure accuracy, consistency with CDEC-approved glossaries, cultural relevance, and alignment with Colorado's early childhood professional standards. The vendor will not perform direct translation but will evaluate existing translations completed by a separate certified translation vendor before materials are distributed through the Colorado Shines Professional Development Information System (PDIS). The estimated annual workload comprises approximately 282,000 words (156,000 for Arabic and 125,000 for Spanish) requiring 200-240 hours of annual review work split roughly equally between the two languages, with work assigned on an ad hoc basis with 1-4 weeks' advance notice and typical turnaround times of 5-7 business days. Required qualifications include proficiency in both Spanish and Arabic, subject matter expertise in early childhood education, familiarity with Colorado's local language usage and culture, and experience with web-based platforms such as Google Suite and Microsoft Office; specific language certifications are not required, and reviewers may be located anywhere, including outside the United States. Evaluation criteria prioritize cost as the primary determining factor, with secondary consideration given to vendor experience with state government contracts, completeness and accuracy of quote responses, quality control processes, expertise in early childhood systems, and professional references demonstrating translation review accuracy. Critical dates include a pre-bid conference on March 17, 2026, at 1:00 PM via Google Meet; inquiry deadline of March 24, 2026, at 1:00 PM; inquiry responses posted March 27, 2026; and quote submission deadline of April 3, 2026, at 2:00 PM via BidNet Direct, with the anticipated contract start date of July 1, 2026.

No set-asides are specifically designated for disadvantaged enterprise categories; however, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified by the U.S. Department of Veterans Affairs receive a 3 percent evaluation preference. The solicitation is open to any organization capable of providing the services, including individuals, sole proprietorships, not-for-profit corporations, limited liability companies, and for-profit entities, with a stated preference for vendors demonstrating past experience reviewing adult training materials translations and prior state government translation projects. No incumbent vendor information or current contract expiration dates are being disclosed to maintain competitive bidding neutrality; however, such information may be obtained through a Colorado Open Records Act (CORA) request. The materials to be reviewed will be provided in multiple formats including MS Word, Google Docs, PDFs, and slides, with course reviews conducted in Articulate Review 360 using tracked changes and comments. The contract is structured on a fixed-price basis with an initial term running from July 1, 2026, through June 30, 2027, with the possibility of up to four additional one-year renewal options for a maximum of five years, contingent upon appropriated funds and satisfaction of contractual requirements; the State has not disclosed budget ceiling information to maintain competitive bidding, but pricing may be quoted on an hourly or per-word basis with fixed-price pricing structured per deliverable or milestone and submitted on a monthly basis.