DQ1 QAAA 2026000263 Amendment #01.pdf

DQ QAAA 2026000263

Community Review of Spanish and Arabic Training Material Translations

Amendment #01

The purpose of this Amendment #01 is to incorporate the recording of the Pre-Bid Conference, the PowerPoint presentation and the list of questions and answers (Q&A) received during the conference, to the Documented Quote (DQ) document:

Pre-Bid Conference Recording:

https://drive.google.com/file/d/1yNMacQlUwvwTEnJhaDFkZBVgNBXrF10F/view?usp=sharing

PowerPoint Presentation:

o Please refer to the slides attached below.

Q&A Document:

o Please reference all of the questions and answers from the Pre-Bid Conference below.

https://drive.google.com/file/d/1yNMacQlUwvwTEnJhaDFkZBVgNBXrF10F/view?usp=sharing

Community Review of Spanish and Arabic

Training Material Translations Division of Early Childhood Workforce Professional Learning and Design Unit

Colorado Shines Training Team

Background

Our Vision All Colorado children, families, and early childhood professionals are valued, healthy and thriving.

The Division of Early Childhood Workforce (DECW):

● Provides infrastructure and leadership

● Recruits, retains, and grows a diverse and highly competent workforce

● Utilizes both ongoing and temporary initiatives to support continuous growth and development of the early childhood workforce

Training Materials Supporting early care and learning professionals to enter, remain, and grow in the profession.

Modalities:

● Instructor-led curriculums

● Train-the-Trainer materials

● eLearning courses

Types of training and materials:

● Required and professional development training

● Supplemental materials (job aides, videos, transcripts, graphics, etc)

Our Learners

● Many roles: teachers, directors, home providers, unlicensed providers, coaches, trainers, consultants

● Many locations

● Varying levels of familiarity with tech

● Varying amounts of experience and formal education

● Prefer different training opportunities

● Diverse in all ways

Collaboration

Our Goal is Accessibility Language justice is a big part of this.

● Training materials are developed in English.

● They are translated into Spanish and Arabic by a certified vendor.

● They undergo a community review for accuracy, clarity, local relevance, and alignment with CDEC-approved translations.

● Edits are made

● Additional reviews if needed

● Files are finalized and published

Key Project Specifications

● The type of materials to be reviewed will vary each year per Department needs.

● Advance notice will be provided for review needs (generally 1-4 weeks).

● Reviews will be done asynchronously in web-based formats.

● CDEC anticipates 200-240 hours of review time per year.

● A CDEC language style guide and approved translation glossary will be provided.

● Translation reviews help ensure relevancy to our Colorado early childhood audience

Important Dates

▪ Inquiries Due: March 24, 2026 at 1:00PM MST

▪ Inquiries Answered: March 27, 2026

▪ Submissions Due: April 3, 2026 at 2:00PM MST

▪ Anticipated Start Date: July 1, 2026 (start of Colorado State Fiscal Year)

Submission Requirements

● Solicitations published by the CDEC will be posted on both BidNet Direct and the Vendor Self-Service (VSS) site, however all bid submissions will only be officially accepted on BidNet Direct at the deadline listed in the Schedule of Activities.

● Vendors must be registered with BidNet Direct in order to download solicitation documents (including any amendments or modifications) and to be considered responsive at the time of submission of the response. Bidders who have not registered on the BidNet Direct website, must register promptly to ensure they are able to submit a timely bid response.

○ BidNet Direct: https://www.bidnetdirect.com/register

○ Vendor Self-Service (VSS): www.colorado.gov/vss

○ No submissions will be accepted via VSS so please ensure that the proposal is submitted in accordance with these instructions.

https://www.bidnetdirect.com/register http://www.colorado.gov/vss

Submission Requirements

● Proposals should not exceed 15 pages.

○ Required attachments include:

■ List all required attachments per the DQ documents (Statement of Work Template)

■ Required attachments are excluded from the page limitation requirement.

● Proposals should contain the requested documents in Section 3.0 Quote Content in the Documented Quote Request document.

● Mandatory Criteria: Proposals that do not comply with the mandatory requirements as outlined in the DQ document will automatically be disqualified

● Please note that any modifications to the terms and conditions listed within the State’s Contract Template will be taken into account accordingly.

Questions ??

Questions & Answers

1. Does the reviewer need to be a certified translator?

Answer: The reviewer does not need to be a certified translator; the focus is on assessing tone, accessibility, and alignment with Colorado Department of Early Childhood (CDEC) terminology.

2. Can vendors apply if they are located outside the United States of America (USA) and work as independent contractors?

Answer: Yes.

3. Are you requesting that vendors be either organizations or independent contractors?

Answer: Either organizations or independent contractors are eligible to apply.

4. Is there a previous vendor for this?

Answer: Yes, there are previously two vendors for this work. One for Arabic and one for Spanish.

5. Can you disclose who those vendors are?

Answer: At this time, we are not going to release that information as it is not relevant to the submissions that are needed for this current Documented Quote.

6. Is this volume expected for Arabic and Spanish translation to be the same?

Answer: We expect that the volume will be the same. We follow a model of any new materials to be translated into Spanish or Arabic. Occasionally there are some materials that are translated into one or the other.

7. Do you expect any other languages to be covered under this project?

Answer: Not currently.

8. Can a consulting firm submit for one language, and will that lower their chance of being awarded?

Answer: We are looking for one vendor that can do both languages. If you have capacity for the one, and you have a plan for how you could provide services for the second, we would be open.

9. What was the previous contract amount?

Answer: We can’t release that information to keep the process competitive and by releasing budget information we won’t be able to achieve that.

10. Is that information public?

Answer: Yes, you can submit a Colorado Open Records Act (CORA) request for that information.

11. You gave the amount of work for 200-240 hours of review, so do you want the quotes per hour, not per word?

Answer: That would be one option.

12. Do you have an idea of how many words your current vendor processed? Is that information that you can get from previous vendors?

Answer: We will add this to the Q&A list that will be posted to the Solicitation.

13. Will you also need videos and audio reviewed?

Answer: The eLearning will include narration as well. Learners will see a video or slide that they interact with. Part of that review would be going through that learning course. Our videos tend to be 5 minutes and minimal. The eLearning piece would have the narration to review as well.