Spacesaver Power-Assist High Density Mobile File Storage System Relocation

The Oregon Military Department (OMD) is pursuing a sole-source procurement for Spacesaver Specialists, Inc. to perform specialized relocation services for a Power-Assist High Density Mobile File Storage System. The project involves completely disassembling the existing system from the Owen Sumers Building, transporting it, and then reassembling and upgrading the system at the Major General George White Building, both located in Salem, Oregon. The primary deliverables include full system disassembly, transportation, repair, upgrade, and reassembly to ensure 100% operational condition. This procurement is specifically for a proprietary storage system that cannot be serviced or relocated by alternative vendors due to its unique technical specifications. The solicitation allows for formal protests to be submitted until 3:00 PM Pacific Time on December 17, 2024, with specific submission requirements outlined in the public notice, including detailed legal and factual grounds for any potential challenge. Protests can be submitted via hard copy to the AGI Procurement office or electronically to sam.a.goff@omd.oregon.gov.

This procurement is structured as a sole-source contract with no apparent set-aside designations or specific restrictions on vendor qualifications beyond Spacesaver's proprietary rights to their storage system. The total estimated contract value is $90,000, with the procurement being more cost-effective than purchasing an entirely new system. The contract is specifically limited to Spacesaver Specialists, Inc., who are the only authorized vendor capable of performing the required technical services due to the system's unique design and proprietary components. No alternative vendors or integration with existing infrastructure beyond the Spacesaver system is mentioned in the documentation. The procurement is specific to Marion County and will be executed through the Oregon Military Department's AGI-Support Branch. The goods and services are confirmed as not available through standard state procurement channels like DAS statewide price agreements, inmate labor, surplus, or Oregon Forward Program Contractors.