Sole source Determination Spacesaver Executed.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: Designated Procurement Officer

Oregon Military Department

From: AGI-Support Branch

Agency Analyst/Procurement Specialist: Sam Goff - CPPB

Date: December 9, 2024

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative

Rule (OAR) 125-247-0275

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of Contract: $90,000

3. Subject of Contract:

This sole source justification applies to the purchase of dismantle, relocation, reassembly, upgrade repair services of an existing Spacesaver Power-Assist High Density Mobile File Storage System located at the Owen Sumers

Building 1776 Militia Way, Salem OR 97301

4. Background:

The Oregon Military Department desires an existing Spacesaver Power-Assist High Density Mobile File Storage

System located at the Owen Sumers Building 1776 Militia Way, Salem OR 97301 be disassembled, relocated, upgraded and repaired, and then reassembled to be in 100% working condition at the Major General George White

Building located at 230 Gear Drive Salem OR 97301.

The Oregon Military Department (OMD) intends to issue Purchase Order(s) to Spacesaver Specialists, Inc. for the performance of all Services to ensure the existing system is properly disassembled, relocated, repaired, upgraded, and reassembled to 100% working condition.

5. Findings: Findings of Fact

A. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

Spacesaver Specialists, Inc. maintains proprietary rights to their products and all related components. All parts and components are not interchangeable with other manufacturers’ equipment. Only Spacesaver Specialists, Inc.

authorized distributors are able to provide the needed services.

Utilizing and upgrading the existing Spacesaver Power-Assist High Density Mobile File Storage System results in a significant savings to the Agency and taxpayers. Obtaining competitive bids would require obtaining bids for an entire new system which is not warranted and, would result in the Agency not being good stewards of taxpayer funds.

B. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

NA

C. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

NA

D. Pursuant to ORS 279B.075 (2)(d):

Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

The goods and services under this Sole Source memo are not available under DAS statewide price agreements, inmate labor, surplus, or any Oregon Forward Program Contractor.

Spacesaver is the original equipment manufacturer for the existing High Density Mobile File Storage System.

Spacesaver Specialists, Inc. Spacesaver products are solely distributed and supported by Spacesaver Specialists, Inc and are not available from other third parties.

Approved By: ____________________________________________________________________

Adam Giblin Designated Procurement Officer Date:

Date2_af_date: 12/10/24