Sole Source - Software services for access to the (High Priority Chemicals Data System)

The Oregon Health Authority (OHA) is conducting a sole-source procurement for software services related to the High Priority Chemicals Data System (HPCDS), a proprietary multi-state reporting system developed through a federal partnership. The procurement specifically seeks to secure access to a web-based platform that supports chemical disclosure laws, with a primary focus on compliance with the Toxic Free Kids Act (TFKA). The system, currently serving Oregon, Washington, and Vermont, will be provided exclusively by the Northeast Waste Management Officials' Association (NEWMOA), which is the sole vendor capable of hosting and supporting the HPCDS. The contract term is proposed to extend up to 10 years (through 2035), with potential additional services including on-call maintenance, preventative maintenance, repair, and training. Key submission requirements include email-based protests to the designated procurement contact, which must be filed within seven calendar days of the notice posting on OregonBuys, with the opportunity posted on September 8, 2025, and responses due by September 15, 2025.

The procurement is a sole-source contract with no specific set-aside designations or restrictions on responding organizations. NEWMOA is identified as the exclusive vendor for this system, with no alternative providers capable of delivering the required services. The estimated total contract value is $1,100,000, calculated at $100,000 per year over the 10-year period, plus a 10% contingency buffer. The contract reserves the right to increase the total contract value to a maximum of $5,000,000. The HPCDS represents a critical infrastructure for multi-state chemical reporting, with the system developed through a collaborative effort involving OHA, Washington State Department of Ecology, and NEWMOA. The technology is specifically designed to meet complex multistate reporting requirements and supports chemical disclosure compliance across participating jurisdictions.