Sole Source Notification - Piestar NIH IDeA Reporting & Data Management Renewal

The University of Wyoming, located in Albany County, Wyoming, is issuing a sole source purchase order to Piestar Inc. for a five-year subscription renewal of their NIH IDeA Networks for Biomedical Research Excellence (INBRE) reporting and data management system. The procurement seeks continued access to Piestar's DPx knowledge management systems, with specific requirements including collaborative data and project management capabilities, unlimited non-administrative and authorized user access, a minimum of 500GB file storage, and comprehensive maintenance and support services. The system is designed to meet complex NIH INBRE reporting requirements, enabling tracking of detailed metrics such as personnel information, publications, presentations, disaggregated data, and multi-year personnel records. Electronic submissions will be accepted through BidNet's portal until 2:00 PM (Mountain Time) on October 20, 2025, with the University reserving the right to be the sole judge in reviewing potential responses for quality, performance, and pricing. While this is a sole source notification, interested parties are invited to submit a Statement of Capabilities demonstrating their ability to provide a comparable product, with the University maintaining full discretion over the final procurement decision.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Suppliers are advised to clearly mark any confidential or proprietary information in their submissions, with such materials required to be separately packaged and specifically identified. Piestar Inc. is the incumbent vendor and current contractor for this specialized reporting and data management system. Although a specific award value is not explicitly stated, the five-year term suggests a potentially significant multi-year contract. The University will evaluate any alternative submissions to determine whether a competitive solicitation might be warranted, but the current notification strongly indicates a preference for continuing the existing relationship with Piestar Inc. due to the specialized nature of their reporting and data management platform specifically tailored to NIH INBRE program requirements.