SSN KLW-2025-34 - Piestar Reporting and Data Management Subscription Renewal - Final.pdf
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- Solicitation number
- KLW-2025-34
- Issued by
- Albany County, Wyoming
About this file
This Sole Source Notification (SSN) is issued by the University of Wyoming's Procurement and Payment Services for a sole source purchase from Piestar Inc. for a five-year NIH IDeA Networks for Biomedical Research Excellence (INBRE) reporting and data management system subscription renewal. The document details a proposed purchase order for continued access to Piestar's DPx knowledge management systems, with specific requirements including subscription access for collaborative data and project management, unlimited non-administrative and authorized users, a minimum of 500GB file storage, and associated maintenance and support services. Electronic submissions will be accepted through BidNet's portal until 2:00 PM (MT) on Monday, October 20, 2025, with the University reserving the right to be the sole judge in reviewing responses for quality, performance, and price.
The notification emphasizes the complex reporting requirements of the NIH INBRE programs, which necessitate specialized tracking of personnel, publications, presentations, disaggregated data, and multi-year personnel metrics. While this is a sole source notification and not a competitive solicitation, interested parties are invited to submit a Statement of Capabilities demonstrating their ability to provide a comparable product. The university will evaluate any submissions to determine whether to conduct a competitive solicitation, with the final procurement decision solely at the University of Wyoming's discretion. Suppliers are advised to clearly mark any confidential or proprietary information in their submissions, which must be separately packaged and specifically identified.
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SSN # KLW-2025-34 – Piestar Reporting and Data Management Subscription Renewal Page 1
October 14, 2025
SOLE SOURCE NOTIFICATION (SSN) -KLW-2025-34
Proposed Sole Source Purchase for Piestar NIH IDeA Reporting and Data Management Subscription Renewal
The University of Wyoming (the University) intends to issue a sole source purchase order to Piestar Inc., for the purchase of continued access to their reporting and data management system for a five (5) year term. Any purchase order resulting from this proposed sole source will be governed by the University of Wyoming’s Terms and Conditions.
National Institutes for Health (NIH) IDeA Networks for Biomedical Research Excellence (INBRE) programs at the University have specific and complex reporting requirements, including but not limited to the collection of specialized reporting metrics such as multiple types of personnel, publications, presentations, disaggregated data, multi-year personnel tracking and other requirements.
The minimum requirements of this subscription renewal/purchase to meet the needs of the University’s above-mentioned programs include but are not limited to:
1) Subscription access to Piestar DPx knowledge management systems for collaborative data and project management, monitoring and evaluation;
2) Unlimited non-administrative users;
3) Unlimited authorized viewers;
4) Minimum of 500GB file storage;
5) Associated maintenance and support services.
Any interested party that believes it can comprehensively provide a comparable product as noted above shall submit a Statement of Capabilities in sufficient detail to determine if the specifications can be met.
University of Wyoming will only accept or consider electronic submissions received in BidNet’s electronic solicitation portal on or before 2:00 PM (MT) on Monday, October 20, 2025. Submissions received after this date and time or received outside of the BidNet portal may not be considered. The University shall be the sole judge in reviewing responses with regards to quality, performance, and price.
This notice is issued for informational purposes only and is NOT a request for competitive quotes or proposals. Information received will be considered to determine whether to conduct a competitive solicitation. A determination to not compete this proposed procurement based upon responses to this notice is solely within the discretion of the University.
Any restrictions on the use or inspection of material contained within the statement of capabilities shall be clearly stated in the document itself. The Supplier must state specifically what elements of the statement of capabilities are to be considered confidential/proprietary. Confidential/proprietary information must be readily identified, marked, and separately packaged from the rest of the response. Co-mingling of confidential/proprietary and other information is NOT acceptable. Procurement Services will make a written determination as to the apparent validity of any request for confidentiality. The written decision of Procurement Services will be sent to the Supplier as required.
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