Sole Source for Web-Based Crisis Management Software

The Washington Military Department is pursuing a sole source contract with ESi Acquisition, Inc. (DBA Juvare) to procure web-based crisis management software, specifically the WebEOC platform, which serves 135 agencies across Washington state. The procurement encompasses a comprehensive emergency management information technology solution that enables agencies to track incidents, construct action plans, and process resource requests during emergencies. Key software capabilities include WebEOC Fusion for data sharing, Integrated Public Alert & Warning Systems (IPAWS) integration, custom code development, and unlimited user access without additional fees. The contract is structured with an initial one-year term from October 1st, 2025, with options to extend for four additional one-year increments. Vendors were required to submit capability statements within ten working days of the sole source posting, with the deadline set for April 22, 2025. The Washington Military Department conducted extensive market research, including product demonstrations with alternative vendors like Veoci, D4H, IAP Software, and DisasterLAN, to validate that no other emergency management software could meet their specific requirements.

The sole source contract does not appear to have specific set-aside designations or restrictions on responding organizations. The incumbent vendor, ESi Acquisition, Inc., will continue to provide the WebEOC platform, which is already deeply integrated into Washington's emergency management infrastructure. The total contract value for the initial one-year term is $96,242.41, excluding Washington state sales tax, with potential slight increases for optional extensions. The contract covers a statewide implementation across multiple jurisdictions, including but not limited to Franklin, Grant, Grays Harbor, Chelan, and Yakima Counties, as well as numerous cities and census-designated places. The procurement aims to maintain a critical emergency management platform that provides a comprehensive, statewide common operating picture during emergency situations, with the ability to support seamless inter-agency communication and incident response coordination.