Solar Salt Supply to D5

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways, is seeking a solar salt supply contract for District 5, specifically targeting Jefferson and Mineral Counties. The procurement is a Centralized Request for Quote (CRFQ) for approximately 2,400 tons of solar salt, with 1,000 tons designated for Jefferson County and 1,400 tons for Mineral County. The solar salt must meet stringent technical specifications, including a minimum of 95% sodium chloride content, precise particle size distribution, and low insoluble material content. The salt will be used for producing brine solution to support snow removal and ice control operations across the state. Vendors must submit quotes by October 2, 2025, at 1:30 pm, with technical questions accepted until September 24, 2025, at 10:00 am. The contract will be an open-end agreement with an initial one-year term, potentially renewable for up to three additional one-year periods. Delivery locations include 1301 Leetown Pike in Kearneysville for Jefferson County and 2120 Northwestern Turnpike in Burlington for Mineral County, with F.O.B. terms specified.

The solicitation includes provisions for potential preferences for small, women-owned, or minority-owned businesses, with a reciprocal preference policy for non-resident vendors. A $125 registration fee may apply, and vendors must be properly registered to participate. The contract includes provisions for cooperative purchasing, potentially allowing other public agencies to utilize the contract pricing with approval from the West Virginia Purchasing Division Director. Vendors must maintain specific insurance requirements, including Commercial General Liability and Automobile Liability Insurance at $100,000 per occurrence. Emergency orders can be placed with expedited delivery, with emergency requests paid at 1.50 times the vendor's bid price. While specific award values are not explicitly stated, the total estimated salt volume of 2,400 tons suggests a significant procurement opportunity. The contract includes comprehensive terms requiring vendors to provide various reports, accept electronic funds transfer and P-Card payments, and comply with state licensing, tax, and ethical standards.