CRFQ DOT2600000016 Terms and Conditions.pdf

This document is a comprehensive set of General Terms and Conditions for a contract with the State of West Virginia, specifically issued by the West Virginia Department of Administration's Purchasing Division. The document establishes a Term Contract with an initial one-year contract period that can be renewed for up to three successive one-year periods, subject to mutual written consent and approvals from the Agency, Purchasing Division, and Attorney General's office. The contract is an Open End Contract, meaning quantities listed in the Solicitation/Award Document are approximations, and the State understands and agrees that the Contract will cover the quantities actually ordered during the contract term.

The contract includes specific insurance requirements, with the vendor required to maintain Commercial General Liability Insurance and Automobile Liability Insurance at $100,000 per occurrence. The vendor must provide various reports as requested by the Agency and Purchasing Division, which may include quantities purchased, agencies utilizing the contract, and total contract expenditures. Financial terms stipulate that payments will be made in arrears upon receipt of proper invoices, and the vendor must accept electronic funds transfer and P-Card payments. The contract is contingent on legislative funding and may be canceled if funds are not appropriated. The vendor is prohibited from charging additional fees not included in the original solicitation and must comply with various state laws regarding licensing, tax obligations, and ethical standards.