CRFQ DOT2600000016 Inst to Vendors.pdf

This document is an "Instructions to Vendors Submitting Bids" file from the West Virginia Department of Administration, Purchasing Division for a solicitation (CRFQ 0803 DOT2600000016). The bid is for a standardized commodity, with a bid submission deadline of September 24, 2025 at 10:00 am and a bid opening scheduled for October 2, 2025 at 1:30 pm. The solicitation is being handled by John Estep, and vendors can submit questions via email until the submission deadline. Bids can be submitted electronically through wwOASIS or in paper/facsimile form to the Purchasing Division at 2019 Washington Street East, Charleston, WV 25305-0130.

The solicitation includes several key provisions regarding vendor participation, including requirements for proper registration, potential preferences for small, women-owned, or minority-owned businesses, and reciprocal preference for non-resident vendors. The document specifies that vendors must bid on the standardized commodity as identified under W. Va. Code § 5A-3-61, and failure to do so will result in bid rejection. A $125 registration fee may be applicable, and vendors must ensure their electronic file submissions can be immediately accessed and viewed by Purchasing Division staff. The Purchasing Division reserves the right to reject bids, waive minor irregularities, and determine vendor responsibility based on capability and integrity.