Snow/Ice Removal for Putnam County DHHR

The West Virginia Department of Health and Human Resources, Bureau for Children and Families issued a Request for Quotation (RFQ) for snow and ice removal services at the Putnam County DHHR office located at 3405 Winfield Road, Winfield, West Virginia. This open-end contract solicitation seeks comprehensive snow and ice removal services including clearing and de-icing of entrances, parking lots, sidewalks, entry doorways, and walkways using vendor-supplied equipment and materials such as plows, shovels, blowers, salt, and calcium chloride. The contract term runs from January 1, 2021 through December 31, 2021, with three optional one-year renewal periods subject to mutual written consent. Vendors must demonstrate a minimum of two years of experience in snow removal services and ensure all equipment operators hold valid driver's licenses appropriate to their equipment. Required service response includes clearing the facility within one hour of snowfall notification during daytime hours, clearing walkways with calcium chloride by 7:00 AM EST, and clearing parking lots by 7:00 AM EST following evening or night snowfall, with treatment services required on all workdays throughout the year except state-recognized holidays. Pricing is structured on a tiered basis according to snowfall accumulation: up to 20 events for accumulations up to 2 inches, 10 events for accumulations between 2 and 7 inches, and 5 events for accumulations of 8 or more inches, with reimbursement determined by National Weather Service total snowfall data and bids evaluated on lowest total cost. The solicitation was posted November 16, 2020, with written questions due by 5:00 PM on November 19, 2020, directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov, and a mandatory pre-bid meeting required prior to the December 3, 2020 bid opening at 1:00 PM.

No set-aside designations for disadvantaged enterprises or restricted vendor categories are identified in the solicitation documents, and no incumbent vendor is noted. Vendors must be properly registered with the West Virginia Purchasing Division and comply with all applicable federal, state, and local laws and regulations, including submission of a notarized Purchasing Affidavit confirming no default on monetary obligations to the state or political subdivisions. The apparent successful vendor must furnish proof of Commercial General Liability Insurance with $50,000 per occurrence limits and Automobile Liability Insurance with $50,000 per occurrence limits, with the State listed as an additional insured, as well as maintain Workers' Compensation Insurance as required by law. Bids may be submitted electronically through the wvOASIS system or via sealed delivery to 4190 Washington Street West, Charleston, WV 25313, or fax to 304-558-1802; electronic mail submissions will not be accepted. This contract may be funded in whole or in part with Federal Funds and is subject to Federally Required Procurement provisions including compliance with equal employment opportunity requirements and compliance with the Davis-Bacon Act, Clean Air Act, and Federal Water Pollution Control Act as applicable. No specific award value or budget range is stated in the available solicitation documents.